OUR PURPOSE: TO EMPOWER INDIVIDUALS TO CHOOSE LIFE
OUR MISSION
Hope Clinic is a faith-based safe and confidential place for anyone dealing with life choices regarding past, present, and future pregnancies. We provide medical care, professional counseling, education, mentorship, and practical support regardless of age, race, religion, or ability to pay.
Position Description: Hope Clinic is seeking a detail-oriented leader who has a high capacity for project management, team collaboration, and the ability to take initiative and see initiatives through to completion. This role is directly responsible for the finances and facilities of Hope Clinic for Women. This role, in partnership with an HR vendor, oversees HR related projects like onboarding, offboarding, grievances, benefits, payroll, etc.This individual also sits on the peer leadership team and should weigh into organization-wide ideas and issues with curiosity, encouragement, and commitment.
Finance Management
- Create annual operating budget working with CEO and Directors
- Send monthly income and expense reports to Managers ensuring they stay on budget
- Approve all business and advancement invoices on a weekly basis in software
- Lead completion of annual audit with external firm
- Manage grant funds, invoices, and monetary tracking of federal and state grants
- Create and process Salesforce reports for managerial staff as needed
With the support of the Business Coordinator, ensure quality execution of the following:
- Database donation and earned income entry and deposits with accountant monthly
- Completion of bank transfers, ACH withdrawals, and PayPal withdrawals monthly
- Grant oversight:
- Creating/updating the grant calendar (tracking grants, completing submission and tracking results/receipt)
- Working with CEO/Grant Writer to determine completion of grant
- Compiling necessary agency and financial reports
- Fulfill monthly donor receipts and ad hoc receipts at request
Human Resources
- Oversee all onboarding/offboarding of staff
- Oversee the biannual and annual review process with managers
- Triage all personnel related issues with employees; reviewing all issues with CEO
- Maintenance and storage of personnel files, including detailed requirements for federal and state grants
- Communication/Tracking changes in staff, job offers, and vacation schedules
- Oversee an HR vendor that manages:
- Benefits administration, including healthcare, 401k, supplemental insurance
- HR Issue
- Onboarding and Offboarding paperwork
With support of the Business Coordinator, ensure the following are completed with excellence:
- Payroll including managing time tracking system (working with Paychex)
- Quarterly staff retreats and other continuing education as needed
Agency/IT/Properties
- All agency registrations (501c3 filing)
- Maintain liability insurance for all areas including medical malpractice coverage
- Compliance with federal, state and local laws and agencies
- Oversee guidelines dealing with all emergencies (weather, threat, etc)
- Oversee relationship with TOSHA and all necessary guidelines
- Oversee updates for Business Standard Operating Procedures (SOPs)
- Oversee relationship with outsourced IT company, and quarterly meetings
- Administration of major software: Salesforce, Office 365
- Acquire new technology and properties to maximize strategic plans for all program areas
- Ensure building up to code and main contact with all vendors
- Ensuring repairs/maintenance addressed efficiently
- Oversee all related fire drills, and related emergency protocols
- Ensure the building is secured and following all COVID (and similar) related restrictions.
- Property and IT requests and maintenance such as changing light bulbs, restocking supplies, organizing storage areas, setting up new users for IT usage
With support of the Business Coordinator, ensure the following are completed with excellence:
- Maintain inventory of all technology needs in the building
- Ensure that all staff are trained to use IT resources to their full potential
- Property and IT requests and maintenance such as changing light bulbs, restocking supplies, organizing storage areas, setting up new users for IT usage
Meetings:
- Weekly Staff Check-in (Tuesday mornings)
- Weekly Leadership Meeting – 90 minutes
- Regular check-in with CEO
- Regular check-in with Business Coordinator
- Monthly financial committee meetings (typically first/second Thursday at 7:30am)
- Quarterly Staff Retreats
- Attend main fundraising events for Hope Clinic
Education/Skills:
- Bachelor’s degree in Business Management, Finance, or related
- Excellent computer skills and in-depth knowledge of MS Office Suite required
- Ability to quickly master new technology and work in multiple applications simultaneously
- Knowledge of Salesforce and project management software preferred
- This job requires moving of supplies and equipment (up to 50 pounds), and ascending/descending stairs and ladders
Key Competencies:
- Attention to detail and accuracy
- Excellent written and verbal communication skills
- Confidentiality
- Judgment and decision-making ability
- Minimum 5 years work experience
- Previous supervision experience
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- What about Hope Clinic's mission most excites you?
Experience:
- Nonprofit Finance: 3 years (Preferred)
Ability to Commute:
- Nashville, TN 37203 (Preferred)
Work Location: In person
