OUR PURPOSE: TO EMPOWER INDIVIDUALS TO CHOOSE LIFE

OUR MISSION

Hope Clinic is a faith-based safe and confidential place for anyone dealing with life choices regarding past, present, and future pregnancies. We provide medical care, professional counseling, education, mentorship, and practical support regardless of age, race, religion, or ability to pay.

Position Description: Hope Clinic is seeking a detail-oriented leader who has a high capacity for project management, team collaboration, and the ability to take initiative and see initiatives through to completion. This role is directly responsible for the finances and facilities of Hope Clinic for Women. This role, in partnership with an HR vendor, oversees HR related projects like onboarding, offboarding, grievances, benefits, payroll, etc.This individual also sits on the peer leadership team and should weigh into organization-wide ideas and issues with curiosity, encouragement, and commitment.

Finance Management

Create annual operating budget working with CEO and Directors
Send monthly income and expense reports to Managers ensuring they stay on budget
Approve all business and advancement invoices on a weekly basis in software
Lead completion of annual audit with external firm
Manage grant funds, invoices, and monetary tracking of federal and state grants
Create and process Salesforce reports for managerial staff as needed

With the support of the Business Coordinator, ensure quality execution of the following:

Database donation and earned income entry and deposits with accountant monthly
Completion of bank transfers, ACH withdrawals, and PayPal withdrawals monthly
Grant oversight:
Creating/updating the grant calendar (tracking grants, completing submission and tracking results/receipt)
Working with CEO/Grant Writer to determine completion of grant
Compiling necessary agency and financial reports
Fulfill monthly donor receipts and ad hoc receipts at request

Human Resources

Oversee all onboarding/offboarding of staff
Oversee the biannual and annual review process with managers
Triage all personnel related issues with employees; reviewing all issues with CEO
Maintenance and storage of personnel files, including detailed requirements for federal and state grants
Communication/Tracking changes in staff, job offers, and vacation schedules
Oversee an HR vendor that manages:
Benefits administration, including healthcare, 401k, supplemental insurance
HR Issue
Onboarding and Offboarding paperwork

With support of the Business Coordinator, ensure the following are completed with excellence:

Payroll including managing time tracking system (working with Paychex)
Quarterly staff retreats and other continuing education as needed

Agency/IT/Properties

All agency registrations (501c3 filing)
Maintain liability insurance for all areas including medical malpractice coverage
Compliance with federal, state and local laws and agencies
Oversee guidelines dealing with all emergencies (weather, threat, etc)
Oversee relationship with TOSHA and all necessary guidelines
Oversee updates for Business Standard Operating Procedures (SOPs)
Oversee relationship with outsourced IT company, and quarterly meetings
Administration of major software: Salesforce, Office 365
Acquire new technology and properties to maximize strategic plans for all program areas
Ensure building up to code and main contact with all vendors
Ensuring repairs/maintenance addressed efficiently
Oversee all related fire drills, and related emergency protocols
Ensure the building is secured and following all COVID (and similar) related restrictions.
Property and IT requests and maintenance such as changing light bulbs, restocking supplies, organizing storage areas, setting up new users for IT usage

With support of the Business Coordinator, ensure the following are completed with excellence:

Maintain inventory of all technology needs in the building
Ensure that all staff are trained to use IT resources to their full potential
Property and IT requests and maintenance such as changing light bulbs, restocking supplies, organizing storage areas, setting up new users for IT usage

Meetings:

Weekly Staff Check-in (Tuesday mornings)
Weekly Leadership Meeting – 90 minutes
Regular check-in with CEO
Regular check-in with Business Coordinator
Monthly financial committee meetings (typically first/second Thursday at 7:30am)
Quarterly Staff Retreats
Attend main fundraising events for Hope Clinic

Education/Skills:

Bachelor’s degree in Business Management, Finance, or related
Excellent computer skills and in-depth knowledge of MS Office Suite required
Ability to quickly master new technology and work in multiple applications simultaneously
Knowledge of Salesforce and project management software preferred
This job requires moving of supplies and equipment (up to 50 pounds), and ascending/descending stairs and ladders

Key Competencies:

Attention to detail and accuracy
Excellent written and verbal communication skills
Confidentiality
Judgment and decision-making ability
Minimum 5 years work experience
Previous supervision experience

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Paid time off
Parental leave
Vision insurance

Application Question(s):

What about Hope Clinic's mission most excites you?

Experience:

Nonprofit Finance: 3 years (Preferred)

Ability to Commute:

Nashville, TN 37203 (Preferred)

Work Location: In person

Hope Clinic for Women

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