Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology at Mount Sinai Hospital.
As a Medical Secretary you will provide administrative and secretarial support to appropriate section head(s) and the department. The successful applicant will have an interest in providing trauma-informed care for our patient populations. Preference will be given to applicants who are clear in their ability to support us in this work
In This Role You Will
- Evaluate daily mail and faxes and answer all incoming telephone inquiries
- Maintain and update physician CVs including web-based common-CV
- Prepare the annual Academic Activity Report and Points Document (AFP)
- Track and submit CME activities for RCPSC
- Assist with the creation and submission of research proposals to granting agencies
- Assist with the creation and submission of manuscripts
- Type draft medical/legal, patient-related and personal correspondence as required
- Maintain the MD schedule/High-Risk schedule and contact information (Outlook calendar)
- Submit and track invoices (for payment) and receipts (for reimbursement) from research grants or departmental accounts as required
- Coordinate meetings, maintain schedules, and type/edit minutes - both in person and/or virtual meeting platform
- Perform clinical OHIP/Third Party billing responsibilities in the Maternal-Fetal Medicine Clinical Information System (CIS) as agreed within the group, on a regular basis
- Maintain the office environment and order office stationery supplies
- Facilitate the operations of an obstetrical and/or non-pregnant consultation clinic
- Manage clinic referrals
- Register patients (both CIS and Cerner), book appointments, and maintain the Patient Database
- Enter patient information into the billing system and prepare patient medical records prior to patient visits
- Conduct patient intake prior to clinical visits and record assessments in the patient medical record
- Prepare examining rooms for upcoming appointments and maintain necessary equipment and supplies as required
- Coordinate patient bookings for other hospital procedures and/or assessments and/or patient referrals
- Responsible for timely delivery of patient records to the in-patient unit
- Provide cross-coverage (clinical) relief to other medical secretaries within the division if required (sick, vacation)
- Perform other related duties as assigned by the immediate supervisor
Job Requirements
Mandatory
- Successful completion of a college diploma preferably in the field of Medical Secretary or Office Administration from an accredited educational institution
- Minimum two (2) years of recent secretarial experience preferably working in a clinic/health environment
- Applicants with proven equivalent recent and related training and experience may be considered
Skills and Knowledge
- Proficient in Microsoft Word, Excel, Power Point, Outlook
- Medical dicta-typing skills
- Knowledge of computerized OHIP billing experience preferred (Clinical Information System).
- Familiarity with electronic patient record system(s)
- Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service.
- Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations.
- Excellent time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work.
- Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries.
- Demonstrated satisfactory work performance and attendance record.
If this sounds like you and you’re ready to build your career within clerical support, apply now and let us know why you would be a great addition to our team.
