Meetings & Logistics Coordinator

Association of Women's Health, Obstetric & Neonatal Nurses • Washington, DC, US • 1d ago

OUR PURPOSE

The Association of Women’s Health, Obstetric and Neonatal Nurses (AWHONN) is a not-for-profit

membership organization that promotes the health of women and newborns. Our mission is to

empower and support nurses caring for women, newborns, and their families through research,

education, and advocacy.

POSITION SUMMARY

The Meetings and Logistics Coordinator will provide primary administrative support to the meetings

department and the Senior Vice President. This role is also responsible for coordinating all events, logistical

planning, and assisting with day-to-day administrative duties and special projects as needed.

DUTIES & RESPONSIBILITIES

Serve as liaison and provide support for the Director, Meetings and Convention Services and Sr.

Vice President with scheduling, preparing for, attending, and following up on various meetings

Assist Director of Meetings and Convention Services with assigned convention related task
Coordinate the convention shipping and packing process
Responsible for convention ribbon inventory and onsite management
Assist department staff with tracking, coding of bills and check request preparation
Coordinate staff and non-staff travel for all association related meetings and events
Provide support for lead registration manager on site at the annual convention and leadership

conference and serves as a backup to the lead manager

Attend local and national meetings as needed
Coordinate aspects of logistics for all association meetings, with a focus on exhibits and

tradeshow support, and conventions

CONTACTS

Interfaces with others both within and outside the organization to obtain or clarify information or

provide information or facts. Contact may be by phone or in person.

SUPERVISION

Reports to Director, Meetings and Convention Services. Routine assignments are handled

independently. Clear guidance may be given on difficult or non-routine assignments. Occasionally work

is reviewed while in progress.

Requirements

QUALIFICATIONS & REQUIREMENTS

Bachelor’s degree or equivalent experience.
3 years minimum related experience, preferably in a not-for-profit organization.
At least 3 years of administrative experience supporting projects and programs at progressively

higher-level positions, preferably in a not-for-profit, healthcare/medical association, or

professional society.

Demonstrated proficiency in creating and maintaining databases.
Strong organizational, administrative, and interpersonal communications.
Analytical skills and an ability to identify and utilize information resources.
Ability to prioritize multiple and constantly changing tasks, remain flexible, often under very tight

deadlines.