Fairfax EggBank is the industry leader in frozen donor eggs, partnering with over 450 clinics worldwide. Our rigorous donor screening protocols, scientific excellence, and commitment to compassionate care make us a trusted choice for clinics and families. We're proud to support diverse paths to parenthood, including LGBTQIA+ families, and offer unmatched service from start to finish.

Fairfax EggBank, a subsidiary of the Genetics & IVF Institute (GIVF), is looking for a highly organized, detail-oriented Marketing Project Specialist to support the Fairfax EggBank marketing team’s many projects.

About The Role

The marketing team is looking for an organized, detail-oriented individual who thrives on bringing clarity to chaos. As the Marketing Project Specialist, you’ll serve as the department’s “air traffic controller”—ensuring project briefs are clear, timelines are realistic, and deadlines are consistently met. You’ll manage competing priorities, coordinate across departments, and confidently engage with senior leaders to secure feedback and approvals.

This pivotal role drives execution across our partnerships, campaigns, and events. The ideal candidate is a proactive problem-solver, highly organized, and thrives on executing processes. Strong skills in Excel, project management platforms (Asana, Monday, Airtable, etc.), and clear communication are essential to succeed in this role.

Key Responsibilities

The marketing team manages a high volume of internal requests for both B2B and D2C materials. This role will own the project management of those deliverables, ensuring clarity, efficiency, and timely execution.

Ensure all necessary information and assets are provided at the outset of each request
Define project scope, tasks, dependencies, and timelines
Maintain and track timelines, deliverables, and milestones across initiatives
Communicate effectively with stakeholders at all levels of the organization
Document processes, workflows, and best practices to improve team efficiency
Provide regular status updates and progress reports to stakeholders
Monitor risks, blockers, and dependencies, escalating when needed

This role also supports the marketing team with key administrative and operational needs that are integral to the department’s success.

Own daily and weekly reporting, ensuring numbers are accurate and verified
Manage marketing assets, including final collateral, stock photos, logos, creative files, and other materials
Maintain organized records of marketing vendors, contracts, and recurring expenses
Process and track invoices, code expenses accurately, and liaise with the finance team as needed
Prepare internal reports, recaps, and presentation decks for marketing initiatives
Provide basic graphic design support (e.g., copy updates in Canva or Adobe Suite)
Support the broader marketing team with administrative tasks such as expense reports, travel booking, and file organization

The Marketing Project Specialist will also play a key role in marketing and business development conferences and events. This position requires the ability to work from the office once a week (Wednesdays).

Source conference materials, from branded swag to printed brochures
Coordinate shipping and receiving of tradeshow materials
Assist with event logistics and on-site support as needed
Track orders and delivery timelines for all marketing collateral

Requirements:

Experience & Education:
2+ years in a data entry, marketing, administrative, or project coordination role
Bachelor’s degree preferred

Technical Skills:

Proficiency in Excel, spreadsheet management, and Microsoft Office (Excel, Word, PowerPoint)
Experience with project management tools (Asana, Monday, Airtable, Trello, etc.)
Familiarity with design platforms such as Canva or Adobe Creative Suite
Familiarity with CRM systems (HubSpot or Salesforce preferred, not required)

Core Strengths:

Highly organized with excellent project management skills
Able to move quickly, adapt, and learn on the job
Resourceful, critical thinker who solves problems creatively
Self-motivated and able to move projects forward with minimal oversight
Clear, confident communicator who isn’t afraid to ask questions

Other:

Ability to lift up to 25 lbs for shipping and receiving event materials

Additional Information:

Salary commensurate with experience
Must be within commutable distance to the Fairfax office
This is a hybrid position- 1 day a week is required in the Fairfax office

GIVF provides competitive compensation and generous benefits to our employees, including:

Health, Dental and Vision insurance
Flex Spending Account (FSA) and Health Savings Account (HSA) options
Group term life insurance
Short-term and long-term disability options
401K plan with employer match
Paid parental leave
Tuition reimbursement program
Paid vacation and sick time
Paid company holidays
Job training and development opportunities

Why Join Fairfax EggBank?

This is a great opportunity to grow your career in marketing operations while contributing to a mission-driven team. At Fairfax EggBank, we combine scientific rigor with compassionate care to support families on their path to parenthood. You’ll be joining a collaborative, supportive environment where your attention to detail and operational excellence will truly make an impact.

How to Apply:
To apply, send your resume and a short cover letter to febjobs@fairfaxeggbank.com with the subject line “Marketing Project Specialist Application.”

Fairfax EggBank is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. EOE/M/F/D/V

Job Type: Full-time

Education:

Bachelor's (Required)

Experience:

Project management: 2 years (Preferred)

Work Location: Hybrid remote in Fairfax, VA 22031

Fairfax EggBank

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Marketing Project Specialist