OUR PURPOSE
The Association of Women's Health, Obstetric and Neonatal Nurses (AWHONN) is a not-for-profit
membership organization that promotes the health of women and newborns. Our mission is to
empower and support nurses caring for women, newborns, and their families through research,
education, and advocacy.
Position Summary
The Meetings and Logistics Coordinator will provide primary administrative support to the meetings
department and the Senior Vice President. This role is also responsible for coordinating all events, logistical
planning, and assisting with day-to-day administrative duties and special projects as needed.
Duties & Responsibilities
- Serve as liaison and provide support for the Director, Meetings and Convention Services and Sr
Vice President with scheduling, preparing for, attending, and following up on various meetings
- Assist Director of Meetings and Convention Services with assigned convention related task
- Coordinate the convention shipping and packing process
- Responsible for convention ribbon inventory and onsite management
- Assist department staff with tracking, coding of bills and check request preparation
- Coordinate staff and non-staff travel for all association related meetings and events
- Provide support for lead registration manager on site at the annual convention and leadership
conference and serves as a backup to the lead manager
- Attend local and national meetings as needed
- Coordinate aspects of logistics for all association meetings, with a focus on exhibits and
tradeshow support, and conventions
- Perform other duties as appropriate
CONTACTS
Interfaces with others both within and outside the organization to obtain or clarify information or
provide information or facts. Contact may be by phone or in person.
SUPERVISION
Reports to Director, Meetings and Convention Services. Routine assignments are handled
independently. Clear guidance may be given on difficult or non-routine assignments. Occasionally work
is reviewed while in progress.
Requirements
QUALIFICATIONS & REQUIREMENTS
- Bachelor's degree or equivalent experience
- 3 years minimum related experience, preferably in a not-for-profit organization
- At least 3 years of administrative experience supporting projects and programs at progressively
higher-level positions, preferably in a not-for-profit, healthcare/medical association, or
professional society.
- Demonstrated proficiency in creating and maintaining databases
- Strong organizational, administrative, and interpersonal communications
- Analytical skills and an ability to identify and utilize information resources
- Ability to prioritize multiple and constantly changing tasks, remain flexible, often under very tight
deadlines.
- Ability to work well at all levels in the organization
- Demonstrated proficiency with Microsoft Office applications, including MS Word, Excel, and
PowerPoint.
- Demonstrated skill coordinating/managing projects
- Demonstrated ability and versatility to work both independently and within a team
environment
Benefits
AWHONN provides equal employment opportunities to all employees and applicants for employment
and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex,
national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or
expression, or any other characteristic protected by federal, state, or local laws
