Executive Assistant

Luma fertility • Full-time • Mumbai, IN • 1m ago

About Us: Luma fertility is a next-generation fertility company founded by a second-time entrepreneur and backed by marquee VC funds. Our mission is to revolutionize the fertility space with a customer-centric and tech-enabled approach. We aim to create a gold-standard IVF experience with in-house doctors, best success rates, and advanced protocols. Our services include egg freezing and IVF, with a vision to deliver IVF 2.0 in India through best-in-class customer experience.

Role: We are seeking a highly organized and proactive Executive Assistant to support our Founder. This role requires a strategic thinker who can manage high-level administrative tasks, oversee key projects, and ensure seamless communication across teams. Strong organizational skills, discretion, and the ability to thrive in a fast-paced environment are essential.

Key Responisbilities

Manage the Founder’s calendar, scheduling meetings, travel, and appointments efficiently.
Act as a gatekeeper for calls, emails, and correspondence, ensuring smooth communication flow.
Prepare reports, presentations, and documents for internal and external meetings.
Coordinate board meetings, leadership reviews, and investor discussions.
Work closely with different teams to track ongoing projects, ensuring timely execution.
Assist in business strategy implementation by gathering data, conducting research, and analyzing reports.
Streamline operational processes and optimize workflow for better efficiency.
Liaise with internal teams, investors, external partners, and clients on behalf of the Founder.
Ensure seamless communication between departments and the Founder’s Office.
Represent Luma Fertility professionally in external interactions.
Handle sensitive company and employee information with utmost confidentiality.
Support the Founder in high-level decision-making by providing key insights and data.

Qualifications & Skills

2-3 years as an Executive Assistant, Chief of Staff, or similar role in a startup, healthcare, or corporate setting.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
Ability to handle high-pressure situations and solve problems proactively.
High level of professionalism, integrity, and discretion.
Passion for making a positive impact in the women’s health space is a plus.
Experience in a startup or high-growth environment is a plus.