Introduction:
About the College:
The Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) is the leading standards body responsible for the training and education of specialists and GP obstetricians in obstetrics and gynaecology in Australia and New Zealand.
RANZCOG is committed to the establishment and maintenance of the highest possible standards of practice in women's health and provides programs in training, accreditation and continuing professional development (CPD) that are responsive to the evolving health care needs of women.
RANZCOG supports research into women's health and act as an advocate for women's healthcare by forging productive relationships with individuals, the community and professional organisations, both locally and internationally.
Description:
Te Whiwhinga Mahi | The Opportunity
Reporting to the Governance & Legal Lead, this fast-paced role works collaboratively to provide support to the Board, President and CEO with all activities relating to legislative, regulatory, contractual and legal matters. This position is a 12-months fixed term role based at our Djeembana office located on Bowen Crescent, Naarm (Melbourne, 3004).
Key Responsibilities:
- Providing support to the Lead Governance and Legal, in facilitation and effective and efficient delivery of all activities pertaining to administrative functions associated with the Governance and Legal office, and as directed by the CEO.
- Setting up and management of elections process, in compliance with relevant RANZCOG policies and regulations including Presidential, Board, Council, Diplomates Committee, Regional and Te Kāhui Oranga ō Nuku Committees, Trainees’ Committee and Subspecialties Committee.
- Provide assistance to the Governance and Legal Lead with initial review of policies (except education related policies) and management of the policy register.
- Management of the central registry of charts, Terms of Reference for committees and working parties.
- Assistance with organisation of Annual General Meeting and Governance and Legal Office related committee meetings that involves assessment of conflict of interest and compilation of complex confidential documentation.
- Provide day to day general administrative support (including minute taking, correspondence, photocopying, scanning and other administrative tasks).
- Other duties as directed by the Lead Governance and Legal Advisor, Manager of Governance and Legal and the CEO
Skills and Experiences:
Ko wai koe | About you - Key Selection Criteria
The ideal candidate will have:
- Experience in providing administrative support within a health or compliance environment handling confidential and sensitive information.
- Experience in applying policies and procedures in a regulatory environment.
- Highly developed verbal and written communication skills and an eye for detail and accuracy, particularly regarding election related notifications and preparation of correspondence.
- Superior time management skills and the ability to use initiative and foresight to meet deadlines and set priorities.
- Demonstrated high-level interpersonal skills and the ability to liaise and communicate effectively with a wide range of internal and external stakeholders.
- A positive and flexible attitude to workplace responsibilities, with demonstrated initiative and a capacity to work independently and as a member of a team in an environment that deals with sensitive and confidential information.
- Experience and/or an interest in and commitment to issues concerning women's health and familiarity with a health-related service/workplace and health-related workforce and policy issues.
- Resourcefulness and resilience - an approachable and tactful manner.
- Proficient use of common computer applications, including MS Office, databases with an ability to learn and adapt to new systems.
Ka whiwhi koe i te aha | What you will get in return
Working at RANZCOG means enjoying a strong sense of purpose and engaging in meaningful work every day. Some of our benefits include:
- Salary packaging
- Flexible and hybrid working conditions
- A range of leave options for all that life throws at you
- Commitment to wellbeing, inclusion and diversity
We are proud to be an accredited Great Place to Work in 2024, with a score of 91%! We are also recognised as a Work 180 Employer of Choice for Women since 2022 and recently ranked in the top 101 Workplaces for Women across Australia. You can find out more about all of our accreditations on our website!
We are dedicated to building a diverse, inclusive, and authentic workplace. We are committed to a culture of diversity and inclusion that embraces and celebrates the differences and similarities within our staff, trainee, and member workforce.
We encourage applications from First Nations, LGBTQIA+, and neurodivergent peoples; as well as parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith.
Feel like you don’t meet all the requirements for this role? Studies have shown that women and ethnic minorities are less likely to apply for jobs unless they meet every single qualification. If you are interested in this role but feel your experience doesn’t align perfectly with the job description, we still encourage you to apply. You may be just the right candidate for this or other roles at the College.
Please visit Our Careers on the RANZCOG webpage for more information on our benefits, candidate support and to get an idea of what our recruitment process is like.
TO APPLY: When submitting your application, please include your current CV and a cover letter addressing the key selection criteria. You can view the Position Description here or by visiting the College vacancies list on our website.
Applications Close: Wednesday 12 February 11:59 PM (AEDT). Please apply as soon as possible as applications will be shortlisted when they are received, and interviews may commence prior to the closing date.
RANZCOG acknowledges and pays respect to the Traditional Custodians of the lands, waters and communities across Australia, on which our staff live and work, and to their Elders, past, present and future. Sovereignty has never been ceded. It always was and always will be, Aboriginal land.
RANZCOG recognises the special status of Māori as tangata whenua in Aotearoa New Zealand and is committed to meeting its obligations as Te Tiriti o Waitangi partners.
