Administrative Assistant

Texas Children's Hospital • Full-time • Houston, TX, US • 3d ago

Job Description

We’re looking for an Administrative Assistant, someone who’s ready to grow with our company. In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to a Director or a Physician in a Leadership level that is approved by the Physician Compensation Executive Committee (PCEG).

Think you’ve got what it takes?

Job Duties & Responsibilities

Conduct himself/herself in a professional, courteous manner daily.
Schedules and maintains calendar, ensuring that it is current and accurate as directed by supervisor.
May coordinate and schedule surgeries.
Coordinates events, and conferences including preparation of itineraries and travel accommodations as directed by supervisor.
Formats all correspondence in accordance with current graphics standards set by the Hospital within current graphics standards set by the Hospital within current grammar and secretarial practices.
Types and proofreads letters, memos, reports, meeting notices, meeting agendas, meeting minutes for review by the Director and Managers checking for accuracy and completeness and then correctly finalizes all documents for copying, distribution, and filing.
Ensures inventories of major supplies are never depleted in area.
Prepares and submits vendor contract renewals or new contract initiations for the department.
Opens and reviews leader's incoming mail daily.
Creates and maintains department organizational charts.
Maintains and edits Managers and Assistant Director in timekeeping system for Directors approval.
Maintains and exhibits in-depth knowledge of all areas of office techniques, principles and applications and assists others with procedural and application questions.

Maintains an in-depth knowledge of computer applications and detailed databases and the ability to produce presentations, brochures, reports, etc. using Word, Excel, PowerPoint, Access, Publisher, etc.

Skills & Requirements

Required H.S. diploma or equivalent, preferred bachelor’s degree
Required at least 3 years of administrative support experience
Knowledge of general administrative functions and department operations
Knowledge of utilizing a personal computer using word processing and spreadsheet applications
Ability to coordinate multiple projects simultaneously, communicate effectively both written and oral, work independently, adapt to changing situations and have close attention to detail

About Us

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S. News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years.

Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research; Texas Children ’ s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children ’ s Hospital West Campus, a community hospital in suburban West Houston; Texas Children ’ s Hospital The Woodlands, the first hospital devoted to children ’ s care for communities north of Houston; and Texas Children’s Hospital North Austin, the new state-of-the-art facility providing world-class pediatric and maternal care to Austin and Central Texas families. We have also created Texas Children ’ s Health Plan, the nation ’ s first HMO focused on children; Texas Children ’ s Pediatrics, the largest pediatric primary care network in the country; Texas Children ’ s Urgent Care clinics that specialize in after-hours care tailored specifically for children; and a global health program that is channeling care to children and women all over the world. Texas Children ’ s Hospital is affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation.

To join our community of 15,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities.

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.