About the company
Anova Fertility & Reproductive Health is the premier fertility health centre in Canada exclusively focused on reproductive medicine and women’s health. Since 2016, we have built a reputation as the leader in innovation, education, and communication for best-in-class, inclusive, humanized fertility and reproductive care. Anova Fertility is known for its collaborative and holistic approach, leveraging an award-winning, multidisciplinary team of healthcare professionals, including Reproductive Endocrinologists, OB/GYNs, Family Physicians, Physician Assistants, Nurse, and other specialized healthcare professionals. Our high-functioning team provides exceptional patient care through advanced fertility treatments and personalized treatment plans.
About the role
The Junior Accounting Clerk/Junior Accountant supports the financial department by performing a range of administrative tasks and accounting duties, including updating financial records, processing invoices, assisting with financial reports and maintaining databases and spreadsheets. Other tasks include receiving and placing patient calls, filing paperwork, performing data entry and scanning documents. To thrive in this role, the incumbent is required to build and maintain collaborative relationships within Anova, as various functions rely on each other. Crucially, you will share the founder, Dr. Marjorie Dixon’s commitment to being the gold standard for successful reproductive health and fertility centres. This position will work closely with all members of the Finance team but will ultimately report to the CFO.
Main Duties & Responsibilities
General
- Collaborates effectively with co-workers across departments
- Consistently arrives at work, appointments, meetings, and events on time
- Writes clearly and informatively and edits work for spelling and grammar
- Maintains confidentiality and security of business and patient information
- Handles expected share of workload at required quality level (productivity)
- Complies with policies and protocols, as amended from time to time
- Completes all required training to perform job duties effectively
Role-Specific
- Supports the accounts receivable process including generating invoices and following up with patients regarding outstanding invoices
- Assist with the accounts payable process including invoice input
- Assist with bank transaction reconciliation
- Monitor shared email inboxes for patient and vendor communications
- Monitor finance related tasks in Accuro
- Act as initial point of contact for all incoming calls from patients
- Assist with creating financial reports
- Update financial and medical databases and spreadsheets
- Respond to inquiries from patients and staff, in person, by phone and via email
- Ensure that records are current, correct, legible and traceable
- Maintain strict confidentiality and security of records and patient information
- Other duties as assigned related to the finance department
Qualifications and Requirements
- Diploma in office administration, including accounting courses or equivalent experience
- At least one (1) year of relevant experience in an office environment, with track record of performing administrative tasks with accuracy and speed
- Experience with accounting software, ideally including QuickBooks
- Strong knowledge of bookkeeping and basic accounting procedures
- Strong math and administrative skills
- Track record of regular and punctual attendance
- Pleasant telephone manner and effective communication skills
- Experience with Accuro an asset
Profile
- Strong customer service orientation
- Meticulous attention to detail and very organized
- Punctual, dependable, and strong work ethic
- Comfortable working in team environment
- Friendly, calm, welcoming demeanour
- Unfazed under pressure
- Able to work in office 5 days per week
Anova Fertility is an equal opportunity employer. We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process.
In compliance with the new Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that we do not use AI tools to screen or evaluate applications. All candidate assessments are conducted by our recruitment team.
Due to the high volume of applications we receive, only those candidates who are shortlisted for further consideration will be contacted.
Job Types: Full-time, Permanent
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
Application question(s):
- This is an in person position, are you able to come in 5 days a week to the office?
Work Location: In person
