Seeking a Receptionist for our 3D Ultrasound Clinic
About us
We are Canada's premier provider of 3D Ultrasound services for moms-to-be that want to capture the greatest of life's moments. Our friendly, fully licensed Ultrasonographers use the latest and highest quality equipment available to capture the best 3D baby images and video recordings of your unborn child. Precious moments like these are few in a lifetime and preserving these special memories is what 3D BabyVision Fetal Imaging is all about.
Secretary Duties & Responsibilities
Our receptionist at 3D BabyVision performs a blend of front-desk administration, client communication, and marketing support:
- Handle phone calls and respond to client inquiries by email.
- Schedule patient appointments, send reminders, and follow up via calls or emails.
- Process patient billing, prepare invoices, reports, and schedules.
- Organize and maintain patient files, records, and databases.
- Create and post engaging content on social media platforms to showcase our services and connect with our community.
- Support advertising and promotions (Google, Instagram, Facebook, TikTok) to increase brand visibility.
- Assist with sales initiatives by promoting add-ons (e.g., enhanced 3D photos, heartbeat bears, keepsake packages) during client interactions.
Skills
- Excellent organizational skills and attention to detail to maintain accurate records.
- Friendly and professional communication style, both in-person and over the phone.
- Comfort with social media content creation (Reels, posts, stories) and basic digital marketing.
- Strong interpersonal and sales skills with the ability to guide clients toward optional packages and upgrades.
- Knowledge of medical terminology is an asset to address client questions confidently.
- Ability to use software such as MS Excel, QuickBooks, and appointment scheduling tools (e.g., Timetrade).
Education & Training
High school or equivalency diploma: Required.
Currently undergoing bachelor’s degree: Preferred.
This position requires basic office skills and knowledge of medical terminology and clinic procedures. This can be obtained through on-the-job training.
Availability & Salary
We are seeking a part-time receptionist who is available during the week and occasionally on weekends. Specific scheduling details will be discussed during the interview.
- Locations: Oakville, Mississauga, and North York (commuting between locations is preferred).
- Rate: $17.00/hour
Job Types: Part-time, Casual
Pay: $17.00-$22.00 per hour
Ability to commute/relocate:
- Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
