Surgery Coordinator

ALLEVIO CARE, LLC • Remote • 1w ago

About Allevio

At Allevio, we’re on a mission to empower healthcare practice owners by removing the operational and administrative roadblocks that can get in the way of exceptional patient care. We specialize in streamlining core functions—like billing, compliance, patient management, and talent recruitment so providers can stay focused on what matters most: their patients.

We know running a medical practice comes with unique challenges, and that’s why we offer tailored solutions that drive efficiency, support growth, and ensure regulatory compliance. At Allevio, you’ll join a team that’s passionate about helping clinics thrive—today and for the long haul.

Position Overview

The Surgery Coordinator manages end-to-end surgery scheduling and ensures all necessary documentation, authorizations, and communications are completed accurately and on time. This role serves as the key liaison between clinics, surgery facilities, patients, and internal departments to ensure smooth, coordinated care.

Key Responsibilities:

Schedule surgeries and procedures with external surgery facilities across multiple clinic locations.

Communicate directly with clinic representatives and providers to coordinate surgery details.

Contact surgical facilities to schedule cases and confirm availability.

Submit all required documents (Surgery Order Sheet, IVF Authorization, Demographics Form, Proposed Surgery Orders & Consent Form, Post-Op Instructions, Latest Progress Notes, and Insurance Cards to the surgery centers.

Ensure all information is properly entered and updated in the EHR (AdvancedMD).

Collaborate with Preauthorization Specialists to ensure surgery approvals are in place.

Contact insurance companies if clarification is needed on surgery requirements.

Track surgery progress and keep patients and clinic staff informed of updates and status changes.

Report daily production and scheduling activity to leadership.

Perform other duties as assigned by the department leader.

Qualifications:

1+ years of medical scheduling or surgery coordination experience preferred.

Familiarity with pre-operative workflows and hospital/surgery center requirements.

Strong organizational and multitasking skills.

Excellent communication, organization, attention to detail, and follow-up skills.

Proficient in managing and updating electronic health records (AdvancedMD preferred).

Able to collaborate with remote and cross-functional teams.

What You’ll Bring

Strong collaboration skills with the ability to work effectively across teams and functions

Proven initiative and a proactive mindset— you're someone who takes ownership, problem solves, works with a sense of urgency and drives projects forward

Adaptability in fast-paced, evolving environments; comfortable navigating ambiguity and change

Alignment with our core values which are; Care, Accountability, Respect, Integrity, Nurturing & Grit.

A positive attitude and team-first mentality that contributes to a supportive and inclusive workplace culture

Benefits & Perks

Medical, dental, and vision insurance

401(k) with company match

Paid time off (PTO) and company holidays

Equal Opportunity Employer

Allevio is proud to be an Equal Opportunity Employer. We are committed to building a diverse and inclusive team where everyone belongs. We welcome applicants of all backgrounds and identities and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, gender identity, sexual orientation, veteran status, or any other protected characteristic. We believe diverse perspectives strengthen our company and help us better serve the practices and patients we support.