Job Title: Operations Assistant
Location: San Antonio, Texas
Company: IVF Academy USA
About Us:
IVF Academy USA is a leading training center dedicated to excellence in fertility care. Our top-tier programs equip the clinical and laboratory IVF workforce with enhanced job knowledge and advanced hands-on skills, setting the stage for career success. Located in San Antonio, Texas, our state-of-the-art IVF lab and clinical facility provide immersive, hands-on experiences to prepare professionals for the challenges and responsibilities of IVF and fertility care.
Position Overview:
As an Operations Assistant reporting directly to the CEO, you will play a pivotal role in supporting the administrative processes and coordinating logistics across our three core schools: Laboratory, Clinical, and Business. This position offers a dynamic and flexible work environment within a rapidly growing startup.
Key Responsibilities:
· Administrative Support:
o Assist in managing daily administrative tasks to ensure smooth operations.
o Maintain organized records and documentation.
· Logistics and Operations Coordination:
o Facilitate the coordination of logistics and operations among the Laboratory, Clinical, and Business schools.
o Oversee scheduling and resource allocation to optimize efficiency.
· Course Registration and Student Reception:
o Manage the registration process for courses, ensuring a seamless experience for students.
o Welcome and assist students upon arrival, providing necessary information and support.
· Travel and Activity Coordination:
o Arrange and coordinate travel plans and activities for the Deans of the three schools.
o Ensure all logistics are handled efficiently and within budget.
Qualifications:
· First Language English speaker; conversational proficiency in Spanish is appreciated.
· Bachelor's degree required.
· Minimum of 5 years of experience in administrative or assistant roles.
· Strong organizational and multitasking abilities.
· Excellent communication and interpersonal skills.
· Proficiency in Microsoft Office Suite and other relevant software.
· Ability to work independently and as part of a team in a fast-paced environment.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [contact email/website].
IVF Academy USA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $52,552.00 - $58,540.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
