Medical Office Assistant - Reporting & Transcription

Olive Fertility Centre • Full-time • Vancouver, British Columbia, Canada • C$ 24 / hour • 3d ago

Medical Office Assistant - Reporting & Transcription

Department: Operations

Reports To: Administration Team Manager

Location: Vancouver Clinic/Hybrid

Work Schedule: Monday – Friday

7.5 hours per day/37.5 hours per week

Overview:

Supporting the Vision, Values, Purpose and Commitment of Olive Fertility Centre:

Reporting to the Administration Team Manager, the Medical Office Assistant – Reporting & Transcription is pivotal to the organization to ensure concise communication to external medical partners.

Key Areas of Involvement Include:

Transcription and document circulation:

Prepare obstetrical ultrasound reports for the Vancouver, Surrey & Victoria clinics.

Medical transcription duties. Proof reading and editing consultation and follow-up letters.

Ensure all letters are grammatically correct, clinically accurate, and formatted according to clinic and regulatory standards.

Handle medical letters efficiently; fax letters out to referring physicians/general practitioners (GP) & upload letters into the appropriate Olive files.

Manage the distribution of finalized correspondence to referring physicians and other healthcare offices in a timely manner.

Maintain patient confidentiality and adhere to all PHIPA and privacy regulations.

Communicate with physicians and clinical staff to clarify dictation or resolve discrepancies.

Track and organize outgoing correspondence to ensure all documentation is completed and filed appropriately in the EMR system.

Support continuous improvement of transcription processes through feedback and quality control monitoring.

Other administrative duties as required.

Qualifications:

Education, Training and Experience:

Medical Office Assistant Certificate.

Minimum of two (2) years related experience.

Previous medical transcription experience is an asset.

Previous medical office experience is an asset.

Skills and Abilities:

Proficient in medical terminology.

Ability to type 60+ words per minute with immaculate accuracy.

Positive, friendly, and professional demeanour.

Exceptional communication skills, with a particularly strong grasp of English language and grammar.

Demonstrated ability to prioritize & multi-task.

Proficient with computers and applicable software applications, including EMRs and MS Office.

Willing and able to learn new programs and systems.

Strong work ethic.

Demonstrated ability to work independently and as a member of a multi-disciplinary team.

Physical ability to carry out the duties of the position.

Job Types: Full-time, Permanent

Pay: From $24.50 per hour

Expected hours: 37.5 per week

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match
Tuition reimbursement
Vision care
Wellness program

Ability to commute/relocate:

Vancouver, BC V5Z 3X7: reliably commute or plan to relocate before starting work (required)

Experience:

Medical Transcription: 1 year (preferred)
Medical Office or related: 2 years (preferred)

Licence/Certification:

Medical Office Assistant Certificate? (preferred)

Work Location: Hybrid remote in Vancouver, BC V5Z 3X7

Related Jobs

Obstetrics/Gynecology

Lions Gate Hospital • Vancouver, BC, CA • 1d ago

Physician (Reproduction) OBGYN Hospital Clinic

1d ago

Postdoctoral Research Fellow - STBBI Precision Public Health (OPTIMISE)

University of British Columbia • Full-time • Vancouver, British Columbia, Canada • C$ 70k - C$ 75k / year • 3d ago

Laboratory & Research Hospital Clinic University

3d ago

Medical Lab Technologist

Twig Fertility • Vancouver, BC, CA • 3d ago

Laboratory & Research Lab Clinic

3d ago

Medical Office Assistant

Luavella Medical • North Vancouver, BC, CA • 3d ago

Support & Administration Clinic Assistant

3d ago

Medical Office Assistant

Luavella Medical • Full-time • North Vancouver, British Columbia, Canada • 4d ago

Support & Administration Clinic Assistant

4d ago

154802 - Gynecologist

Vancouver Coastal Health • Full-time • Greater Vancouver, British Columbia, Canada • 6d ago

Physician (Reproduction) OBGYN Hospital Clinic

6d ago

Faculty, Accelerated Baccalaureate Nursing

British Columbia Institute of Technology (BCIT) • Full-time • Burnaby, British Columbia, Canada • C$ 65.05k - C$ 113.55k / year • 1w ago

Nurses, NPs & Midwives Clinic

1w ago

Medical Laboratory Technician

Olive Fertility Centre • Full-time • Vancouver, British Columbia, Canada • C$ 28 / hour • 1w ago

Lab Clinic

1w ago

Registered Midwife

Canadian Association of Midwives • Part-time • Surrey, BC, CA • 1w ago

Nurses, NPs & Midwives Hospital Midwife Clinic

1w ago

Gynecologist

Vancouver Coastal Health • Part-time • Vancouver, British Columbia, Canada • C$ 60.90k - C$ 82.50k / year • 1w ago

Physician (Reproduction) OBGYN Hospital Clinic

1w ago