Location: Calgary, Alberta
Position Type: Full-Time/Temporary (6-month contract)
Join our dedicated team as an Administrative Assistant, providing high-level support to one or more of our physicians. You’ll play a key role in managing schedules, coordinating clinic activities, and contributing to an exceptional patient and staff experience.
This is a non-patient-facing role within a collaborative care team environment, requiring flexibility, cross-coverage, and a passion for healthcare excellence.
Schedule Coordination
Maintain physician clinic schedules, OR bookings, IVF dates, and appointments
Prepare weekly physician calendars
Enter and update appointments in EMR
Understand patient flow and appointment types
Clinic Preparation
Prepare medical records for consultations
Retrieve required documentation and testing
Ensure completion of patient intake forms
Billing & Documentation
Manage Alberta Health Care and private billing in eIVF
Process non-insured and missed appointment charges
Draft patient and consult letters
General Admin Duties
Answer and direct calls as needed
Perform ad hoc administrative tasks as assigned
Support other departments when required
High school diploma (required)
MOA certificate or post-secondary in admin (preferred)
- LPN certificate/ experience (is an asset)
-
2+ years in administrative support (medical setting preferred)
Experience supporting a physician or healthcare professional
Familiarity with Connect Care and Alberta Netcare (preferred)
Excellent time management and attention to detail
Strong written and verbal communication skills
EMR proficiency and computer literacy
Ability to work independently and in team settings
Professional, adaptable, and empathetic demeanour
Strong problem-solving and critical thinking abilities
We offer a supportive and enriching work environment where your contributions are valued. Here’s what you can expect as part of our team:
- Access to an Employee Assistance Program.
- E-tools for wellness, such as meditation, sleep aids, and focus tools.
- State-of-the-art work facilities to enhance your day-to-day experience.
At the Regional Fertility Program, we are committed to creating a workplace where everyone feels valued, respected, and empowered. Diversity and inclusion are at the heart of our organization, and we are proud to be an equal-opportunity employer. If you need reasonable accommodation during the application or interview process, please let us know—we’re here to help.
If this opportunity excites you, we’d love to hear from you! Apply today and become part of a team making a meaningful difference in people’s lives.
P.S. Thank you to all applicants for your interest in this role. Due to the high volume of applications, we may not be able to respond to each applicant personally, but we deeply appreciate your time and effort. We look forward to connecting with you, either through this search or in future opportunities.
