We are part of a leading international group of fertility specialists, including CREATE Fertility and IVI London, providing world-class reproductive healthcare across the UK.
Our clinics are at the forefront of innovation, offering Natural and Mild IVF meaning,gentler, safer approaches that use little to no fertility medication alongside a full range of advanced treatments, including IVF, IUI, ICSI and fertility preservation.
Together, we are committed to evidence-based treatments, cutting-edge technology and personalised, patient-focused care helping to give every patient the best possible chance of success.
JOB PURPOSE
The Trainee Embryologist will receive structured training and contribute to laboratory services that support assisted reproduction treatments, diagnostic andrology, and the cryopreservation of gametes and embryos.
The role must follow the Human Fertilisation and Embryology Authority (HFEA) Act and professional Codes of Conduct. The Trainee Embryologist will keep accurate records, assist with data analysis, audit and research and support the delivery of safe, high-quality services for patients.
Working under the guidance of the Laboratory Manager and Senior Embryologist, the role involves managing a defined workload, collaborating with colleagues in the embryology team and contributing to the wider unit.
DUTIES AND OBJECTIVES
Key Responsibilities:
- Report to the Laboratory Manager
- Follow Health and Safety, COSHH, and manual handling procedures
- Comply with UK regulations and HFEA requirements
- Apply risk management principles and report accidents or near misses
- Practise aseptic technique and clean room standards, including cleaning protocols
- Prepare dishes, tubes, and media for assisted conception procedures
- Use databases to record and manage laboratory information
- Undertake supervised training in clinical embryology, including:
- Transvaginal oocyte recovery (TVOR)
- Semen analysis and sperm preparation
- ICSI and IVF inseminations
- Embryo transfer (ET)
- Embryo and oocyte vitrification and warming
- Develop knowledge of all aspects of fertility treatment
- Build a professional development portfolio toward HCPC registration
- Communicate sensitively with patients, providing clear and empathetic information
- Support maintenance of quality control processes
- Review and discuss clinic and regulatory consents with patients
- Contribute to embryology meetings to share ideas and support continuous improvement
- Maintain professionalism, confidentiality, and high standards of patient care
Train in and perform IVF procedures and laboratory duties in line with SOPs, the HF&E Act and applicable regulations, safeguarding patients and their gametes/embryos.
Procedures include:
- Oocyte retrieval and preparation for insemination
- Diagnostic semen analysis
- Sperm preparation for IUI, IVF, and ICSI
- Preparation of surgically retrieved sperm samples
- Insemination techniques, including ICSI
- Fertilisation assessment
- Embryo development assessment to cleavage and blastocyst stage
- Gamete and embryo cryopreservation/vitrification
- Work under the Laboratory Manager to analyse complex data, evaluate sperm, egg, and embryo quality, and develop competence in planning and undertaking IVF procedures
- Ensure proper written consent is obtained before any embryological procedures
- Monitor laboratory consumables and media, maintain full traceability of goods, place orders according to SOPs, and update order databases
- Support maintenance of laboratory equipment, reporting any non-conformities to the Laboratory Manager or Senior Embryologist
- Assist with maintaining validation records and internal audit processes
- Participate in routine and specific laboratory cleaning, complete checklists, and report concerns
- Prepare patient laboratory notes and culture dishes/tubes for daily procedures, raising any issues to the Laboratory Manager or Senior Embryologist
- Develop competence in patient communication, including giving results, updating on treatment progress, and discussing treatment adjustments where needed, while handling sensitive or distressing information with empathy
- Develop competence in interpreting and discussing complex laboratory results with clinicians, providing advice based on data and scientific literature
- Gain experience in maintaining laboratory compliance with HFEA guidelines and licence requirements, including SOP updates and QA monitoring
- Participate in audit, troubleshooting, and SOP revisions as required
- Support service evaluation and development activities
QUALIFICATIONS, EXPEREINCE / PERSONAL SPECIFICATION
Qualifications
Essential
- BSc degree in Biological Sciences or related subject
- Good knowledge of cell biology, physiology, and genetics
- Evidence of continuing professional development
Desirable
- MSc in Reproductive Science or related discipline
- ACE Certificate in Embryology or equivalent training
- Eligibility or intention to register with the HCPC
Experience
Essential
- Laboratory experience gained during degree or employment
- Experience handling biological samples and following protocols
- Experience maintaining accurate scientific records
Desirable
- Previous experience in an embryology, IVF, or clinical laboratory setting
- Experience of quality assurance and audit processes
Knowledge and Skills
Essential
- Understanding of the Human Fertilisation and Embryology Authority (HFEA) Act
- Awareness of Health and Safety, COSHH, and risk reporting principles
- Understanding of aseptic technique and clean room practice
- Ability to analyse and interpret data accurately
- Good IT skills, including use of databases and spreadsheets
- Effective communication skills, both written and verbal
Desirable
- Knowledge of WHO guidelines for semen analysis
- Awareness of embryology procedures (IVF, ICSI, cryopreservation)
Personal Qualities
Essential
- High attention to detail and accuracy
- Ability to manage workload and meet deadlines
- Flexible approach to working, including participation in weekend rotas
- Team player with ability to work collaboratively
- Empathetic approach when dealing with sensitive or distressing patient information
- Commitment to maintaining confidentiality and professional standards
The job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in consultation with the post holder in line with the needs of the service.
CONFIDENTIALITY
The post holder must maintain the confidentiality of information about patients, clients, staff and Create Health Clinics’ business in accordance with the HFEA Code of Practice, the Code of Confidentiality of Personal Health Data, the Korner Report on confidentiality, the Data Protection Act 1998 and Caldecott principals.
CONSCIENTIOUS OBJECTION
The Human Fertilisation and Embryology Act 1990 specifies that “No person who has a conscientious objection to participating in any activity governed by this Act shall be under any duty, however arising, to do so. In any legal proceedings the burden of proof of conscientious objection shall rest on the person claiming to rely on it.”
HEALTH & SAFETY
Employees must be aware of the responsibilities placed on them under the Health & Safety at Work Act (1974), to ensure that the agreed safety procedures are carried out to maintain a safe environment for employees and visitors.
RISK ENGAGEMENT
All staff have a responsibility to report all clinical and non-clinical accidents or incidents promptly and when requested to co-operate with any investigations undertaken.
EQUAL OPPORTUNITY
Create Health Clinic has adopted an Equal Opportunities Policy and all employees must be aware of their obligations to abide by the spirit and nature of the Policy to avoid direct, and indirect, discrimination.
CONFLICT OF INTEREST
Create Fertility and IVI RMA is responsible for ensuring that the service provided for patients in its care meet the highest standard. Equally, it is responsible for ensuring that staff do not benefit their family or friends.
