Medical Billing Specialist & Administrative Coordinator

Keren David Consulting • Chicago, IL, US • 5d ago

About Us

Join Chicago's premier international surrogacy consulting firm supporting families from around the world through their U.S. surrogacy journey. We're a boutique firm providing comprehensive case management, financial coordination, and concierge services to international intended parents.

The Role

We're seeking a Medical Billing Specialist & Administrative Coordinator to split time between:

70% Medical Billing: Manage hospital billing, negotiate costs, and advocate for international clients
30% Administrative Support: Support our CEO with calendar management, correspondence, and office operations

This is a unique opportunity to combine specialized billing expertise with administrative coordination in a meaningful, mission-driven environment.

What You'll Do -Medical Billing Responsibilities

Obtain cost estimates from hospitals nationwide for newborn care
Build relationships with hospital billing departments
Negotiate hospital bills to reduce costs for self-pay international clients (typically save 20-40%)
Review and process complex hospital invoices (delivery, NICU, pediatrician visits, labs)
Identify billing errors, duplicate charges, and coding mistakes
Explain U.S. hospital billing to international clients
Prepare invoices for international reimbursement (Israel, Canada, etc.)
Manage 10-15 concurrent billing cases
Understand billing codes (CPT, ICD-10, HCPCS)

Administrative Support Responsibilities

Manage CEO's calendar and schedule meetings
Prepare meeting materials, agendas, and presentations
Handle correspondence on behalf of CEO
Coordinate virtual meetings (Zoom, video conferences)
Process expense reports and track business expenditures
Maintain organized filing systems (digital and physical)
Coordinate team meetings
Order office supplies and manage vendors
Support special projects as assigned
General administrative tasks as needed

What We're Looking For

Required

Associate's or Bachelor's degree in healthcare administration, business, or related field (or equivalent experience)
2-3 years medical billing or hospital billing experience
1-2 years administrative support experience
Understanding of hospital billing codes (CPT, ICD-10)
Strong Excel skills (formulas, pivot tables)
Proficiency with Microsoft Office Suite
Excellent attention to detail and accuracy
Strong communication skills (written and verbal)
Ability to explain complex information clearly
Professional phone manner
Strong organizational and time management skills
Comfortable working independently
Discretion with sensitive information

Preferred