Rejuvenating Fertility Center is Manhattan and Connecticutʼs first non-conventional IVF center, founded by world-renowned Reproductive Endocrinology and Infertility Specialist Dr. Zaher Merhi. Although Dr. Merhi has served Manhattan residents as an award-winning fertility expert for over 10 years, he has seen the shift in demands from his patients for excellent fertility centers (using non-conventional treatments) outside of the major cities. That is why he opened New RFC locations in Connecticut, Long Island, Westchester and Brooklyn.
Job Title: Clinical Coordinator
The Clinical Coordinator is responsible for overseeing and managing all aspects of third-party reproduction cases, IVF/IUI, including egg donation, sperm donation, embryo donation, and gestational surrogacy. This role ensures seamless coordination between patients, donors, surrogates, physicians, nurses, attorneys, and outside agencies to support patients through the third-party reproductive process. The coordinator provides compassionate guidance, logistical organization, and administrative support to ensure compliance, accuracy, and a positive patient experience.
Key ResponsibilitiesPatient & Donor Coordination
- Serve as the primary point of contact for patients pursuing third-party reproductive options.
- Provide education, guidance, and ongoing communication regarding the third-party process.
- Coordinate with intended parents, egg/sperm/embryo donors, and gestational carriers to ensure timely completion of required steps.
- Facilitate scheduling of appointments, lab testing, and procedures for all parties involved.
Clinical & Administrative Support
- Collaborate closely with physicians, nurses, and embryology staff to ensure all medical requirements are completed on schedule.
- Maintain accurate records in the electronic medical system (e.g., consents, contracts, and screening documents).
- Track cycle progress and communicate updates to patients and providers.
- Ensure compliance with all clinic protocols, FDA regulations, and industry standards regarding third-party reproduction.
Liaison with External Partners
- Coordinate with third-party agencies, mental health professionals, and legal counsel to confirm completion of required evaluations and contracts.
- Verify receipt and accuracy of agency records and maintain secure documentation.
- Act as a communication bridge between the clinic and outside providers.
Compliance & Documentation
- Ensure all necessary consents, legal clearances, and contracts are completed and properly documented prior to treatment.
- Monitor FDA-required testing and timelines for donors and carriers.
- Maintain confidentiality of sensitive patient and donor information in accordance with HIPAA.
Patient Support & Advocacy
- Provide empathetic, timely, and professional support throughout the third-party process.
- Anticipate patient needs and proactively address concerns or barriers.
- Educate patients on next steps and available resources, helping reduce stress during a complex process.
Qualifications- Bachelor’s degree in nursing, healthcare administration, or related field preferred.
- Prior experience in reproductive medicine, women’s health, or third-party reproduction strongly preferred.
- Strong organizational, communication, and multitasking skills.
- Ability to work compassionately with patients navigating sensitive and emotional journeys.
- Familiarity with FDA guidelines, HIPAA regulations, and fertility clinic operations a plus
Location: Manhattan, NY
Compensation: $65,000.00 - $80,000.00 annually; based upon education and experience
Rejuvenating Fertility Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
