Role type: Full-time; Fixed-term: 2 years
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department: Department of Obstetrics, Gynaecology and Newborn Health
Salary: UoM 5 $85,238 - $97,906 p.a. plus 17% super
Support influential clinical research / Collaborate with international teams / Develop diverse administrative skills
Apply now to join a dynamic team advancing women's health through innovative research and clinical practice
Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
As an Administrative Officer supporting Professor Martha Hickey, you'll play a crucial role in facilitating groundbreaking research in women’s health. You'll gain invaluable experience managing complex administrative tasks, coordinating international research teams, and supporting high-level academic and clinical activities. This role offers you the chance to directly impact women's health outcomes while developing your skills in a supportive, values-driven environment.
Your responsibilities will include:
Provide High-Level Administrative Support: Manage diaries, arrange travel, and assist with grant applications, publications, and presentations.
Coordinate Research Activities: Support day-to-day operations of multiple research teams and facilitate international collaborations.
Manage Stakeholder Communications: Liaise with internal and external stakeholders, handling sensitive information with discretion.
Liaise with The Royal Women’s Hospital: Support Professor Hickey in her role as Head of the Menopause Services Unit.
Assist with HR and Finance Tasks: Support administrative processes across both university and hospital systems.
You may be a great fit if:
You are a highly organised and detail-oriented professional with experience in executive administrative support possessing excellent communication skills and the ability to work both independently and collaboratively in a dynamic research environment.
You may also:
Have experience working in a complex, service-oriented research or clinical setting.
Possess advanced computer skills, including proficiency in Microsoft Office suite particularly PowerPoint and the ability to learn new systems quickly, such as AI.
Demonstrate excellent interpersonal skills and the ability to interact professionally with diverse stakeholders.
Have experience in preparing reports, creating figures in program such as Canva, and managing committee documentation.
Be adaptable and innovative, with the ability to use new technologies to improve work efficiency.
For further information please refer to the attached PD .
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
Your new team – Department of Obstetrics, Gynaecology, and Newborn Health
The University Department of Obstetrics, Gynaecology, and Newborn Health plays a vital role in teaching MD medical students, with approximately 350 students spending 6 weeks each year in the department. The department's vision is to be a globally recognised centre of excellence in academic Obstetrics, Gynaecology, and Neonatal Paediatrics, with a mission to provide high-quality academic services in clinical, educational, and research activities, primarily in its major centres, the Royal Women's Hospital and the Mercy Hospital for Women. The department has a strong research focus in areas such as maternal fetal medicine, neonatal paediatrics, women's health, menopause, infectious diseases, gynaecological oncology, and reproductive biology.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker – 0478 269 660 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au . You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au .
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
The successful candidate will be required to undergo a National Police Check prior to commencement.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today ! Including the following documents:
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Dijana via email at hr-careers@unimelb.edu.au , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the .
Applications close: 4 September 2025 Please note: the system automatically closes the advert at 12:01 AM on the closing date, so we recommend submitting your application well in advance
: Administrative Officer
