Surgical Scheduler

Axia Women's Health • Full-time • Marlton, New Jersey, United States • 21h ago

At Axia Women’s Health, recognized as a Great Place to Work for a 4^th year in a row, our vision is to lead the way in improving women's health. At the core of achieving this is a caring, connected, and progressive community of over 400 providers across nearly 200 women's health centers in New Jersey, Pennsylvania, Indiana and Kentucky. The rapidly growing network spans OB/GYN physicians, breast health centers, high-risk pregnancy centers, two laboratories, urogynecology care, and fertility centers. Together, Axia Women's Health puts women first by delivering the personalized care needed for women to lead healthier, happier lives. . We are currently seeking a Surgical Scheduler for South Jersey Fertility Center, in Marlton, NJ office.

Position Summary
The Surgical Scheduler is responsible for coordinating all aspects of surgical and procedural scheduling for our fertility patients. This includes scheduling surgeries and pre-op appointments, securing insurance authorizations, preparing patient materials, and acting as a liaison between patients, providers, surgical facilities, and insurance companies.

Key Responsibilities

Schedule surgeries and associated appointments (e.g., pre-op testing, lab work, radiologic exams, consents, consultations).
Prepare surgical files and packets, including medication lists and health histories.
Obtain insurance authorizations and verify coverage, informing patients of any anticipated out-of-pocket costs.
Coordinate with surgical venues and ensure all necessary instruments and diagnostics are in place.
Fax and upload required documentation to surgical facilities and EMR systems.
Maintain surgical calendars and accurately update provider schedules.
Communicate testing preparation and surgical instructions to patients.
Answer and triage incoming calls, relay messages, and assist with patient inquiries.
Support patients, families, and referring physicians in resolving scheduling or documentation issues.
Perform additional administrative and coordination tasks as needed.

Qualifications

Ability to work independently and exercise sound judgment.
Strong organizational and prioritization skills.
Excellent verbal and written communication abilities.
Ability to manage multiple tasks in a fast-paced environment.
Proficient in documenting accurately and working under pressure.
Professional, reliable, and detail-oriented.

Education & Experience

High school diploma or equivalent required.
Minimum of 1 year of experience in surgical scheduling required.
OB/GYN or infertility experience strongly preferred but not required.

Pay $19-22.50

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Full Time Benefits Summary

Full time benefit-eligibility beginning the first of the month after hire
Immediate 401(k) matching contribution with no vesting period
Generous PTO offering with additional time off for volunteering
Choice of multiple medical insurance plans to best meet your needs
Access to Axia providers at little to no cost through Axia’s medical insurance
Axia-paid life insurance, short term and long term disability
Free counseling for colleagues and family members, including parents and parents-in-law
Access to discount on Hotels, Theme Parks, Gym Memberships, and more through the Great Works Perks Program
Additional insurance options including dental, vision, supplemental life insurance, FSA, HSA w/ employer contribution, identity theft, long term care, pet insurance and more!

At Axia Women’s Health, we’re passionate about creating a community where our colleagues and patients feel empowered to be their full, authentic selves. We welcome all individuals – without regards to gender, race, ethnicity, ability, or sexual orientation – and proudly celebrate our individual experiences and differences.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be currently authorized to work in the United States on a full-time basis.