ADMINISTRATIVE SUPPORT SPECIALIST

Boston IVF • Wellesley, MA, US • 1w ago

Job Description

With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy – and each day we cherish the bonds we form with our patients.

At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect.

Boston IVF is hiring for a full time Administrative Assistant for our Boston Urology location in Wellesley Hills, MA

Schedule: Monday-Friday; NO weekends or holidays

Overview

The ideal candidate has experience in a medical setting, computer literacy and multitasking are essential. The position requires attention to detail, reliability and acute thoroughness. The ideal candidate would also possess the following skills or attributes:

Administrative Responsibilities include but are not limited to:

Scheduling appointments including obtaining demographic and insurance information
Checking patients in and out and scheduling follow up appointments
Scheduling outside diagnostic testing
Entering information into electronic medical record system and billing system
Keeping physician's patient and meeting schedules
Ensuring correspondence is sent in a timely manner
Interacting with physician and nurse for prompt response to patients
Other clerical duties as assigned

Essential Clinical Functions and Accountabilities:

Assist Physicians with clinical procedures
Follow proper protocols for all procedures
Clean exam rooms and equipment per protocol.
Set up and stock examination and procedure rooms.
Maintain clinical supplies inventory.
Job Requirements and Skills:
High School Diploma (minimum) College degree preferred
Minimum 3 years of administrative assistant experience required. Experience in a medical setting strongly preferred.
Intermediate to advanced expertise in Microsoft Word, Excel, Outlook, and Power point.
Understanding of insurance referral system
Flexibility
Excellent customer service skills
Good organizational and time management skills

Benefits: