IVF Admin Assistant

CCRM Fertility • Full-time • Boston, Massachusetts, United States • $23 - $30 / hour • 3m ago

Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility’s diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride in providing our employees with meaningful employment, a supportive culture, and a well-balanced personal & work life alignment. For more information, visit www.ccrmivf.com

Work Location:

Department: Laboratory

Work Schedule: Monday-Friday (8:00am-4:30pm)

What We Offer Our Team Members:

Generous Paid time-off (PTO) and paid holidays
Medical, Dental, and Vision Insurance
Health benefits eligible the first day of the month following your start date.
401(k) Plan with Company Match (first of the month following 2 months of service)
Basic & Supplement Life Insurance
Employee Assistance Program (EAP)
Short-Term Disability
Flexible spending including Dependent Care and Commuter benefits.
Health Savings Account
CCRM Paid Family Medical Leave (eligible after 1 year)
Supplemental Options (Critical Illness, Hospital Indemnity, Accident)
Professional Development, Job Training, and Cross Training Opportunities
Bonus Potential
Potential for Over-time Pay (Time and a half)
Holiday Differential Pay (Time and a half)
Weekend Shift Differential Pay ($4.00 per hour)

What You Will Do:The IVF Lab Assistant works collaboratively with the laboratory team. Your primary responsibilities will include maintaining accurate records, ensuring quality control and safety protocols compliance, preparing and handling laboratory equipment and supplies, and performing basic laboratory procedures. The Lab Assistant reports directly to the IVF Lab Supervisor.

Assemble, organize, and file patient charts, freeze cards, FDA paperwork, and consent forms; conduct quality assurance/control of patient charts according to CAP guidelines.
Monitor lab emails, phones, and EMR, to answer questions, address requests, direct to appropriate resource, and follow-up through completion.
Generate daily surgery schedule for OR and IVF Lab; coordinate with the Doctor(s) and IVF staffs’ schedule.
Maintain all active ART patients in the IVF portal, verify accuracy of patient data, demographics, procedures, etc.
Coordinate daily ART procedures (egg retrievals, embryo transfers, male infertility procedures, egg warms, rebiopsy, non-invasive CCS, and EEB banking warm for culture); ensure patients and IVF staff are informed.
Assign incubator location for IVF Lab patients, enter patient information in Electronic Witnessing system, and affix labels on charts, incubators, media setup, and patient wristband.
Scan completed IVF/FET lab forms into patient EMR for Doctor/Nurse reference and ensure IVF/FET cycles are sent to business office and genetics.
Collect and input on-going SART data, audit charts for required information, transfer SART data from EMR into current database, and coordinate SART reporting to meet CDC requirements.
Interpret ART notes to enter and place orders in IVF Laboratory information system (LIS) and ensure Genetics’ CCS results are recorded in LIS.
Assist cryopreservation specialist with embryo scheduling, physical cyro-inventory, and embryo shipment documentation.
Maintain/update Cryoinventory database, Transfer database, and Harvest database; assist with data manipulation and presentation as needed.
Obtain/maintain Mayo Clinic’s “Shipping and Receiving Hazardous Materials” certification.
Serve as a witness to the Embryologist during CCS processing, vitrification, and warming.
Review disposition and dispose of embryo(s)/oocytes and maintain accurate records.
Understand/assess potential domestic violence and child abuse and know reporting responsibilities; will report concerns to IVF Laboratory Supervisor or Medical Director.
Other duties as assigned.

What You Bring:

High School diploma or GED certification required.
Associates degree or higher preferred.
Medical lab experience preferred.
Computer database programs experience required.

Working Conditions:The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office and clinical setting. This role routinely uses standard office equipment such as computers, including computer keyboards and mice; telephones; photocopiers; scanners; filing cabinets. While performing the duties of this job, the employee is regularly required to communicate with others. The employee is frequently required to sit; will occasionally stand and/or walk; use hands and fingers to grasp, pick, pinch, type; and reach with hands and arms. Employees should have the visual acuity to perform an activity such as: preparing and analyzing data and figures, viewing a computer terminal, extensive reading, and operation of standard office machines and equipment.

CCRM’s Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.

Pre-Employment Requirements:All offers of employment are conditional upon the successful completion of CCRM Fertility’s onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees.

Equal Employment/Anti-Discrimination: We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.