Operations & Administrative Coordinator

Ancestral Hands Midwives • Scarborough, Ontario, Canada • C$ 35 - C$ 38 / hour • 1w ago

About Ancestral Hands Midwives:

Ancestral Hands Midwives provides culturally safe, affirming, and accessible prenatal and postpartum care for Black families in Scarborough and surrounding areas. Rooted in reproductive justice and community care, we are committed to dismantling barriers in perinatal health and championing equity in all aspects of our work.

The Opportunity:

We are seeking a highly organized, resourceful, and values-aligned Operations & Administrative Coordinator to support the smooth functioning of our clinic’s internal operations and the Executive Director. This part-time role combines administrative coordination, financial support, and executive assistance. It’s ideal for someone who thrives in a flexible, hybrid work environment and is passionate about working with a mission-driven team serving Black communities.

Key Responsibilities:

Executive & Administrative Support

Provide day-to-day support to the Executive Director (ED), including managing calendars, scheduling meetings, and preparing agendas and communications
Draft correspondence, reports, and presentations
Ensure smooth coordination with internal and external stakeholders
Maintain confidentiality and professionalism in all interactions

Financial Administration

Work with the accountant to support budgeting, reporting, and financial controls
Track and report expenses, manage cash flow, and liaise with vendor
Prepare documentation required for funder reporting

HR & Volunteer Coordination

Support payroll and benefits administration
Help develop and manage a volunteer program
Maintain up-to-date HR policies and ensure compliance with legal standards

Operations & Office Coordination

Maintain office systems, supplies, and facilities (in collaboration with landlord)
Ensure compliance with privacy, health & safety, accessibility, and records regulations
Help coordinate internal meetings and organizational communications

What You Bring:

3+ years in administration, finance, or nonprofit operations
Experience supporting a senior leader or executive is a strong asset
Proficiency in Microsoft Teams & Office (Excel, Word, Outlook)
Strong organizational, communication, and problem-solving skills
Ability to take initiative and work independently with minimal supervision
Commitment to equity, reproductive justice, and culturally safe care for Black families
Lived experience or deep engagement with Black communities is highly valued

How to Apply:

Please submit your resume and a short cover letter outlining your interest and relevant experience to info.cbsolutionsco@gmail.com. We thank all those who apply; however, only shortlisted candidates will be contacted for an interview. Ancestral Hands Midwives is committed to equity, diversity, and inclusion. We encourage applications from individuals of all backgrounds, including those from underrepresented communities.

Job Type: Fixed term contract
Contract length: 10 months

Pay: $35.00-$38.00 per hour

Expected hours: 14 – 21 per week

Flexible language requirement: