Administrative Assistant IV

University of Rochester • Full-time • Rochester, New York State, United States • $21 - $29 / hour • 2w ago

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

Department:

910152 OBGYN REIU

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE:
Serves as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for conference calls and meetings. Makes travel arrangements. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff.

ESSENTIAL FUNCTIONS

High level support to the REI division. Support REI faculty including Division Chief (5 full-time MDs, 3 full-time lab faculty and 3 full-time fellows for their academic/administrative needs and support division staff as needed including APPs. Including but not limited to scheduling all administrative meetings, faculty recruitment process, reimbursements in workday, high level of problem solving, and strong communication skills needed.
Support REI fellowship program. Support 3 full-time fellows including but not limited to complex scheduling of education sessions, scheduling required rotations with different departments, maintaining fellowship schedules, processing reimbursements, trouble shoot any issues that come up for their academic needs
Facilitate contracts with UR purchasing for IVF contractors and manage purchase order for their services in P2P system. Make arrangements for contractor visits
Manage resident, medical student, medicine endocrine fellow rotation through REI division including assignments on clinic schedule
Create and manage purchase orders and SIR requests in P2P system.
Participate and prepare for site visits from various organizations
Process licensing renewals for clinic
Maintain contracts from various organization and facilitate renewal when needed

MINIMUM EDUCATION & EXPERIENCE

Associate's degree and 2 years of relevant administrative experience required
Bachelor's degree preferred
Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

Ability to maintain confidentiality required
Exceptional organizational, time management and administrative skills required
Strong communication skills, both verbal and written required
Strong technical skills, including a high level of proficiency in Microsoft Office required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Classes). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.