The mission of the Family Resource Centers Network of CA (FRCNCA) is to support individuals and families of children with disabilities, special healthcare needs, and those at risk by ensuring the continuance, expansion, promotion and quality of family-centered, parent-directed, Family Resource Centers (FRCs). The FRCNCA is a 30-year-old membership organization of Family Resource Centers who are all or in part funded as an Early Start FRC. FRCNCA is a sponsored program of Heluna Health. Employment is provided by Heluna Health.
The Project Manager will manage the contracts, administrative and fiscal activities of new and existing FRCNCA programs and oversee deliverables of the various projects designed to connect families of children with disabilities to resources and support. The Project Manager duties will include activities such as the establishment of new projects or contracts (including subcontracts with vendors), monitoring to ensure internal and subcontracted project deliverables, ensures development and implementation of budget activities, ensures accurate and timely accounts payable and receivable activities payment, serves as a team leader for the data and outcome reporting functions of projects
.
This position requires excellent project management, interpersonal, communication and leadership skills. A successful candidate will need to feel comfortable working with a wide range of stakeholders within a complex and fast-moving system. The Project Manager should understand the context of assignments and be flexible and adaptable to changing priorities. This is a leadership position within the organization which uses a servant leadership and community learning approach to support organizations and the families they serv
e.
Employment is provided by Heluna Heal
th.
The position is in Los Angeles County, in the City of Industry. Some travel to other sites for training and meetings is requi
red.
If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date or have a valid religious or medical reason qualifying you for an exemption (that may or may not require accommodat
ion).
This is a part-time, non-benefitted and non-exempt position (20 hours week). The pay rate for this position is $40.00 per
hour.
ESSENTIAL FU
- NCTIONSMonitor large multi-county contracts and subcontracts to ensure accurate and timely meetings of deliverables and reporting requir
- ements.Hold meetings/discussions with the Executive Committee and Steering Committee regarding program goals, setbacks, deliverables, achievements and status updates as nec
- essary.Provide guidance to internal stakeholders based on contract and fiscal requir
- ements.Convene with various local, private and state agencies to report on program pr
- ogress.Ensure the FRCNCA deliverance of quality services to membership and stakeh
- olders.Attend meetings as needed between grantors, fiscal agent, Executive Committee, Steering Committee, and stakeholders to ensure contract compliance acti
- vities.Maintains excellent working relationships with Heluna Health client support team, Steering Committee, Subcontractors, Vendors and other pa
- rtners.Ensure compliance with all Heluna Health policies to include proper management of donations, travel and other reimbursement acti
- vities.Ensure efficient and sound management of all financial activities including finalizing project budgets, budget narratives and reviewing financial statements for a
- ccuracyMeets with Executive Director on a regular basis to review budget and project progress/status/cha
- llengesUses project management software to track and accomplish managemen
- t tasksOversee project performance, timelines and deliverables using appropriate project management tools or funder portals (i.e., Salesforce, Teams
- , etc.)Lead data collection, quality reporting and analysis for outcome reporting efforts using internal and external data management tools (i.e., GrantVantage, Survey Monkey
- , etc.)Manage accounts payable and accounts receivable. Follow up with vendors to submit invoices in a timely
- manner.Work closely with the Contracts and Accounting team to create tools and systems to monitor budget expenditures, subcontracts and projections on an ongoing
- basis.Work closely with the Executive Director with funder/subcontractors on a regular basis to review budget and project progress/status/chal
- lenges.Maintains documentation (e.g., spreadsheets, reports) of all administrative, fiscal, and data/outcome activities, as ind
- icated.Works closely with assigned Heluna Health Client support team to ensure that the contract(s) stay in comp
- liance.Works with the Executive Director and CST to manage various aspects of subcontractor oversight including reporting, responding to querie
- s, etc.Provide fiscal and contract development support to the organizational expansion and deve
- lopmentProvide exceptional representation of FRCNCA at in person and virtual me
- etings.Facilitate communication and partnership among FRCs and external organizations to further increase community awareness of the Network and its member organiz
- ations.Present updates on program details, progress, and achievements as needed to stakeholders, sub-committees, and memb
ership.
NON-ESSENTIAL F
- UNCTIONSPerform other related duties as a
ssigned.
JOB QUALI
FICATIONSEducation/E
- xperienceHigh School diploma and additional post-secondary courses/certifications in accounting or project management
- required.Bachelor’s degree in public health, Communication, Accounting or similar field p
- referred.Project Management skills
required.
Other Skills, Knowledge, and
- AbilitiesMinimum of 5 years of experience working in project coordination activities or a combination of professional experience and
- education.Experience working with accounting principles such as, accounts payable, accounts receivables and reconciliation e
- xperience.Ability to multi-task effectively, prioritizing and managing assigned tasks in a tim
- ely mannerExperience with State or Federal contracts and budgeting
- required.Understanding of CA Health and Human Services Agency and Developmental Disability Service syste
- m desired.Knowledge of leadership and management principles for nonprofit org
- anizationsIndividual, parent or family member of an individual with I/DD encourage
d to apply
Certificates/Licenses
- /ClearancesBackground check
- clearance.A valid California driver’s license, proof of vehicle insurance, and reliable transportation or the ability to secure timely transportation to perform the essential functions
- of the job.Project management, Salesforce, MS Office, and other certificatio
ns desired.
Other Skills, Knowledge, a
- nd AbilitiesExcellent verbal and written communications skil
- ls required.Desires formal and informal learning opportunities for professional development and employment
- improvementAbility to problem-solve, multi-task, prioritize and me
- et deadlinesSubstantial experience working with accounting principles such as, accounts payable, accounts receivables and reconciliation
- experience.Minimum of 5 years of experience working in project coordination activities or a combination of professional experience an
- d education.Ability to multi-task effectively, prioritizing and managing assigned tasks in a t
- imely mannerHighly skilled in the use computer applications and online based systems as part of performing, documenting, and tracking daily work activities and assignments (including Outlook, Adobe Acrobat DC, Microsoft Word, PowerPoint, Salesforce, Team
- s and Excel)Experience working collaboratively with diverse groups with multiple activities, timelines, a
- nd deadlinesStrong
- Team LeaderExcels at working independently with minimum
- supervisionSkilled at organizing and managing projects to successfu
- l completionAbility to work as part of a team comprised of individuals across different agencies, disciplines, a
- nd locationsAbility to actively participate in and contribute to internal and external meetings, collaborations an
- d coalitionsExceptional interpersonal skills a
- nd abilitiesExperience in developing and conducting presentations to multiple partners and large and
small groups
WOR
K ENVIRONMENTGeneral Office Setting, Indoors Temperatur
e Controlled.
Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disa
bled to apply.
EEOC STATEMENTIt is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or mi
litary service.