About Us: Luma fertility is a next-generation fertility company founded by a second-time entrepreneur and backed by marquee VC funds. Our mission is to revolutionize the fertility space with a customer-centric and tech-enabled approach. We aim to create a gold-standard IVF experience with in-house doctors, best success rates, and advanced protocols. Our services include egg freezing and IVF, with a vision to deliver IVF 2.0 in India through best-in-class customer experience.
Role: We are seeking a highly organized and proactive Executive Assistant to support our Founder. This role requires a strategic thinker who can manage high-level administrative tasks, oversee key projects, and ensure seamless communication across teams. Strong organizational skills, discretion, and the ability to thrive in a fast-paced environment are essential.
Key Responisbilities
- Manage the Founder’s calendar, scheduling meetings, travel, and appointments efficiently.
- Act as a gatekeeper for calls, emails, and correspondence, ensuring smooth communication flow.
- Prepare reports, presentations, and documents for internal and external meetings.
- Coordinate board meetings, leadership reviews, and investor discussions.
- Work closely with different teams to track ongoing projects, ensuring timely execution.
- Assist in business strategy implementation by gathering data, conducting research, and analyzing reports.
- Streamline operational processes and optimize workflow for better efficiency.
- Liaise with internal teams, investors, external partners, and clients on behalf of the Founder.
- Ensure seamless communication between departments and the Founder’s Office.
- Represent Luma Fertility professionally in external interactions.
- Handle sensitive company and employee information with utmost confidentiality.
- Support the Founder in high-level decision-making by providing key insights and data.
Qualifications & Skills
- 2-3 years as an Executive Assistant, Chief of Staff, or similar role in a startup, healthcare, or corporate setting.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
- Ability to handle high-pressure situations and solve problems proactively.
- High level of professionalism, integrity, and discretion.
- Passion for making a positive impact in the women’s health space is a plus.
- Experience in a startup or high-growth environment is a plus.
