Staff - Non Union
Job Category
Non Union Technicians and Research Assistants
Job Profile
Non Union Salaried - Research Assistant /Technician 3
Job Title
Research Coordinator
Department
Clinical Faculty Division of Maternal Fetal Medicine | Department of Obstetrics and Gynaecology | Faculty of Medicine
Compensation Range
$4,567.04 - $5,385.67 CAD Monthly
Posting End Date
February 16, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Feb 23, 2026
This offer is conditional upon successful completion of a Criminal Record Check.
This is a part-time position working 20 hours per week.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Department of Obstetrics and Gynaecology at the University of British Columbia is seeking a highly motivated and detail-oriented Research Coordinator to support multiple research projects within the Division of Maternal Fetal Medicine. This role requires exceptional organizational and communication skills, a strong ability to manage competing priorities, and a commitment to ethical research practices.
The Research Coordinator will play a critical role in managing all aspects of research studies, ensuring timely, efficient, and compliant execution of study-related tasks while fostering a collaborative research environment.
Organizational Status
The Research Coordinator will report to the Principal Investigators and the Research Project Manager while working closely with research staff, clinical teams, and external stakeholders. This position requires frequent interaction with study participants, hospital staff, sponsors, and regulatory bodies.
Work Performed
Clinical Trial Management
- Plan, initiate, and oversee daily clinical trial operations, including:
- Trial setup, participant recruitment, retention, and follow-up.
- Monitoring progress and identifying strategies to enhance enrollment and efficiency.
- Collaborate with hospital staff, clinical teams, and external partners to integrate research into patient care workflows.
- Maintain meticulous documentation and ensure strict adherence to study protocols.
- Procure study equipment, materials, and resources as needed to facilitate study activities.
- Manages multiple studies concurrently from study startup to closure and ongoing study maintenance.
- Identifies strategies to maximize study enrollment and efficiency.
- Performs study specific assessments.
- Educate study participants on protocol requirements, treatment schedules, and data collection tools.
- Monitors study subjects for outcome events, adverse events and triages events appropriately and reports as specified in study protocol.
Participant Engagement and Clinical Integration
- Oversee informed consent processes to ensure participant rights and understanding.
- Build strong relationships with participants to promote retention and adherence to study protocols.
- Address participant concerns promptly while liaising with clinical teams to ensure high standards of care.
Regulatory and Ethical Compliance
- Ensure compliance with Good Clinical Practice (GCP) guidelines and all institutional, national, and international regulations.
- Prepare, submit, and manage Research Ethics Board (REB) applications, amendments, and renewals.
- Develop and update Standard Operating Procedures (SOPs) to align with Health Canada and sponsor requirements.
- Serve as a key contact for REB, sponsors, and regulatory bodies.
Data Management and Analysis
- Assist in the development and maintenance of databases and registries.
- Fulfill data requests from various sources, including the BCPDR.
- Manage participant data using tools such as REDCap, ensuring data accuracy and integrity.
- Coordinate data and sample collection, storage, and shipment of biological specimens according to study protocols.
- Support statistical analyses in collaboration with biostatisticians.
Research Development and Communication
- Assist in developing research proposals, protocols, grant applications and study source documents.
- Conduct literature review and summarize findings.
- Draft and manage study budgets, ensuring alignment with project scopes and funding requirements.
- Prepare manuscripts, presentations, and reports to disseminate research findings.
- Coordinate meetings, workshops, and events to foster collaboration.
- Develops case report forms and other forms for source data capture, protocol deviation, and adverse events.
- Facilitate communication with stakeholders, including Research Managers, Principal Investigators, and funding sources.
Team Leadership and Training
- Train and supervise volunteers, students, and staff in research methodologies and project implementation.
- Provide mentorship to foster a collaborative and productive research environment.
- Actively contribute to team meetings and strategic planning initiatives.
Consequence of Error/Judgement
Failure to perform duties ethically or accurately could compromise study outcomes, jeopardize participant safety, and impact the credibility of the research program. Strict confidentiality and adherence to ethical standards are essential.
Supervision Received
Train and supervise volunteers, students, and staff in research methodologies and project implementation.
Supervision Given
Supervised by the Research project manager.
Minimum Qualifications
Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Bachelor’s degree in a health-related field (e.g., Nursing, Public Health, Biology). A Master’s degree or equivalent experience is preferred.
- At least three years of recent experience in a clinical research setting.
- Comprehensive knowledge of clinical trial processes, including phases I–IV, regulatory documentation, and sponsor monitoring requirements.
- Proficiency with database systems (e.g., REDCap, EDC) and standard office tools (Word, Excel, PowerPoint).
- Demonstrated expertise in patient interaction, participant retention, and regulatory submissions.
- Strong analytical and organizational skills, with the ability to manage multiple projects and meet strict deadlines.
- Certification in Good Clinical Practice (GCP) or clinical trial management is preferred.
- Knowledge of Indigenous-specific anti-racism and cultural safety is an asset.
- Proven ability to prepare and submit online Research Ethics Board (REB) applications, amendments, and renewals with a strong understanding of regulatory requirements and ethical standards.
- Solid judgment and discretion in maintaining confidentiality and handling sensitive information.
- Exceptional attention to detail and accuracy in documentation, data entry, and reporting.
- Excellent interpersonal skills, demonstrating the ability to collaborate with diverse teams, supervise staff, and communicate effectively with investigators, participants, and other stakeholders.
- Ability to work independently with minimal supervision and contribute to a dynamic, fast-paced research environment.
- Experience with statistical analysis or supporting biostatisticians in data analysis.
- Familiarity with specimen collection, handling, storage, and shipment processes in clinical research.
- Prior experience in preparing grant applications and manuscripts.
- Knowledge of advanced data management systems or clinical trial management systems (CTMS).
