Office of the President - Adult Services
Full Time
83452BR
Job Summary
Seeking an Administrative Assistant aka Administrative Officer that is a seasoned and experienced administrative and project management professional responsible for planning and managing the functions and operations of multiple departments at UCSF Health. The functions and operations of which are significantly complex and broad in scope and responsibilities, and highly critical and sensitive. Provides direct administrative, project, and program support to department leaders, performing the full range of short- and long-term planning for the leaders, departments/units, and organization/health system, including but not limited to IT, facilities, budget/financial management, vendor contracts and invoice management, department- and system-wide communications, human resources (talent acquisition, new leader onboarding, personnel management). Responsible for projects, programs, initiatives, and proposals that are complex, broad in scope, require in-depth data and situational analysis/evaluation, and related – but not limited to – UCSF Health’s True North Pillars and Strategic Priorities that have a broad impact across departments and the health system: Patient Experience, Quality & Safety, People, Financial Strength, Strategic Growth, Learning Health System.
This is a complex, demanding position that functions with a high degree of autonomy, advanced service orientation, understanding the requirements to prioritize issues according to urgency, and allocation of time and resources accordingly. Must be proactive, confidential/discrete, demonstrate analytic acumen, and exercise good judgment in selecting methodology, techniques, and evaluation criteria for obtaining solutions and completing deliverables by deadlines. Problem-solving frequently requires analysis of unique issues and problems without precedent and structure. Works independently but closely with department leadership, team members, and various organizational staff and faculty.
Represents the UCSF Health system, departments, and leaders in professional interactions and collaboration with all levels of internal and external faculty, staff, management, and leadership. Functions with a high level of attention to detail, and must be capable of working in fast-paced, demanding, complex settings and environments. Must be flexible with work schedules and work locations to support all campuses.
The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on several factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The annual salary range for this position is $78,900-$167,300, with a target entry point at $94,000+ based on experience. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
The Office of the SVP/COO reports to the UCSF Health President and Chief Executive Officer UCSF Health. S/he evaluates the core operational functions for UCSF Health and matrixed oversight of operations within the UCSF Heath entities of Adult Services, UCSF Benioff Children’s Hospitals, Cancer Services, Faculty Practice Organization and the Affiliate Network. S/he oversees clinical services, facilities and support services, materials management, pharmaceutical services, nursing, and women’s health services, along with designing the operational strategies and infrastructure to support the continuum of patient care services across the health system.
Required Qualifications
- Bachelor's degree in a related area or four years of equivalent experience/training.
- Five years or more of experience in progressively responsible administrative support.
- Analytical skills support is needed to effectively manage the complexities of an increased office workflow.
- The candidate must be able to work independently, exercise their judgment to resolve administrative operational issues, and execute special projects assigned to them.
- Excellent interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website/newsletter design, accounting and payroll, and contracts and grants regulations and guidelines.
- Knowledge of financial analysis, processes, and reporting techniques, and human resources policies and procedures for health system employees.
- Small to mid-level project management skills.
- Ability to multi-task with demanding timeframes.
- Ability to use discretion and maintain confidentiality.
- Ability to analyze and interpret data regarding business operations and provide recommendations for efficiency, and budgetary.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Strong understanding of financial data management, working with spreadsheets, and reporting system experience.
- The ability to work onsite in San Francisco at various locations when required.
Preferred Qualifications
- Knowledge of common University-specific computer application programs.
- Experience in the health care industry.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
- Project Management.
About UCSF
At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what’s possible for the patients we serve – a promise we share with the professionals who make up our team.
Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
Health
Job Code and Payroll Title
007377 ADMIN OFCR 3
Job Category
Administrative Support, Professional (Non-Clinical), Project Management, Support Services
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Career
Percentage
100%
Location
San Francisco, CA
Campus
Various Work Sites
Work Style
Fully On-Site
Shift
Days
Shift Length
8 Hours
Additional Shift Details
M-F
