Pre-Operative GYN RN Navigator

Job Type: Part-Time, In-office required
Location: NYC (635 Madison Avenue Manhattan, NY, 10022 AND 108-16 63rd Road
Forest Hills, NY, 11375)
Reports to: NP Navigator
Compensation Range: $46.00-$50.00/hr.

Viva Eve, New York's premier health destination for women, seeks a skilled and detail-oriented Pre-Operative GYN RN Navigator to join our clinical team. As a key member of our organization, you'll play a crucial role in supporting patients through their gynecologic procedure journey, ensuring optimal preparation and care coordination.

The first of its kind, Viva Eve offers patients a single destination where they can manage all aspects of their overall health. The company has a diverse team of highly trained medical specialists in women's health, including obstetrics, gynecology, minimally invasive gynecologic surgery, diagnostic radiology, interventional radiology, anesthesiology, and nutrition. A mission-driven company, Viva Eve believes that when employees feel respected and included, patients receive the best care.

Viva Eve seeks a specialized Pre-Operative GYN RN Navigator to support safe and efficient preparation for gynecologic procedures such as Uterine Fibroid Embolization (UFE). In this role, you'll work closely with providers, procedural teams, and patients to coordinate care, complete chart reviews, transcribe data into tracking tools, and prepare standardized pre-operative documentation.

What You'll Do:

Patient Communication & Education: Initiate pre-op outreach via phone and Klara messaging to educate patients on procedure logistics, fasting, medications, and arrival instructions. Direct patients to pre-operative educational resources and address follow-up questions. Provide medication pickup reminders and reinforce patient expectations. Review and clarify allergy history; assess risk of contrast reaction and coordinate premedication as needed.
Medication Coordination: Identify need for medications (e.g., prednisone, antibiotics) per protocol based on allergy risk and procedure type. Communicate prescription status and special case needs (e.g., GLP-1, blood pressure optimization) to the IR and PCT teams. Track medication pickup timelines and follow up with patients as necessary.
Comprehensive Chart Review & Case Readiness: Conduct detailed review of each patient's EHR to assess readiness for procedure. Identify missing labs, imaging, expired workups, or unresolved medical conditions. Escalate clinical concerns to NP or MD for clearance or further management. Schedule follow-up labs or optimization appointments based on review.
H&P Documentation & Packet Preparation: Complete and format standardized History & Physical (H&P) packets for direct-booking or upcoming procedure cases. Ensure timely completion of H&Ps for prior authorization and pre-op clearance. Validate and transcribe key patient data (e.g., history, meds, allergies, vitals) from EHR into H&P forms and procedural packets.
Data Entry, Tracking & Team Communication: Input chart review findings and patient status updates into Excel-based or EMR-integrated tracking tools. Maintain and update patient spreadsheets with key pre-op milestones. Send summary emails to PCTs, IR team, and NP team outlining no-answers, incomplete tasks, or flagged items. Upload finalized checklists and documentation to TEAMS for team access.
Clinical & Workflow Collaboration: Partner with PCT and NP teams to align scheduling, checklist distribution, and team rounds coordination. Support implementation of workflow improvements and reduction of duplicate data entry. Contribute to evaluation and implementation of integrated platforms to streamline care coordination.

Who You Are:

Associate's or Bachelor's Degree in Nursing (BSN preferred)
Current RN license in NY
1+ years clinical RN experience (OB/GYN, IR, surgical, or perioperative setting preferred)
Experience in chart review, patient navigation, or procedural coordination preferred
Strong clinical judgment and attention to patient safety
Excellent organizational, documentation, and time-management skills
Effective communicator with patients and interdisciplinary teams
Comfortable working independently with accountability for patient readiness
Ability to identify process gaps and contribute to system improvements
Proficient in EHR, Microsoft Excel, Outlook, and TEAMS
Familiarity with HIPAA-compliant messaging systems (e.g., Klara)
Ability to transcribe medical data with high accuracy and clinical understanding

Schedule:

Monday to Friday with variable hours based on case load (approximately 4-5 hours per day, ~20 hours per week)
Occasional weekend support or follow-up duties as needed

We'd love to hear from you if you're passionate about women's health and improving patient care through detailed pre-operative preparation and coordination. Apply now to join our team as a Pre-Operative GYN RN Navigator!

Viva Eve is an equal opportunity and affirmative action employer. We are committed to fostering a diverse, equitable, and inclusive workplace. We prohibit discrimination and harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, veteran status, or any other characteristic protected by law. We comply with all applicable federal, state, and local laws.

Job Type: Part-time

Pay: $46.00 - $50.00 per hour

Expected hours: 20 per week

Benefits:

401(k) matching

Medical Specialty:

Medical-Surgical
Ob/Gyn
Perioperative Care
Radiology

Work Location: In person

Viva Eve

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