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University of Otago, Christchurch
Ōtākou Whakaihu Waka, Ōtautahi

The role/Te mahi

Are you an exceptional administrator who wants to play a vital part in the education of New Zealand’s future health professionals and supporting some of New Zealand’s best health researchers? If so, this is the job for you!

As an Administrator embedded in the Department of Medicine (full-time), or the Department of Pathology and Biomedical Science (full-time), or the Department of Obstetrics and Gynaecology (part-time, 0.8FTE) at the University of Otago, Christchurch, you will join a team of professionals working across the campus within the Divisional Services and Administration Team.

You will become a trusted point of contact for a range of students, staff and visitors, so your strong customer service skills will be an advantage.

Key tasks of these roles include:

Providing a wide range of administrative support including meeting support, diary management, correspondence and document management, and confidential records management.
Coordinating undergraduate and/or postgraduate timetables, examinations and student results.
Using University systems to update databases, extract data, provide reports, transcripts and other relevant information.
Transactional financial processing including purchase card reconciliation, reimbursements, purchasing and invoicing.
Providing course information and pastoral care support to students.
Working collaboratively with team members across our different University campuses.

We are looking for people who thrive in a dynamic environment and enjoy playing key roles in keeping operations running smoothly.

Your skills and experience/Kā pūkeka me kā wheako

We are looking for candidates who:

Have previous experience in a busy and/or complex administration environment.
Are highly proficient in the Microsoft Office suite of programmes.
Are calm, adaptable and flexible in a fast-paced environment.
Enjoy being busy and love problem solving.
Have a sense of humour and enjoy a positive and fun work environment.
Are committed to delivering exceptional assistance to customers – our staff, students and stakeholders.
Are dedicated to working in a culturally safe and respectful manner, demonstrating an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.
Have a desire to learn and a commitment to be the best you can be!

If you have outstanding organisation and administration skills and want to be part of a team providing essential administration support to our leading academics, researchers and future health workforce – we want you to join our team!

About our team/Mō te tīma

The Divisional Services and Administration Team on the Christchurch campus is made up of 40 highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, effective service delivery and administrative support. We are a strong, supportive whanau mahi (work family) who are proud of the work we do as the largest workforce in the university, spanning every corner of the motu.

Further details/Pūroko

We have three permanent positions available on our Christchurch campus:

The first position is full-time (37.5 hours per week, 1.0FTE), embedded in the Department of Medicine, situated in Christchurch Hospital.

The second position is full-time (37.5 hours per week 1.0FTE) embedded in the Department of Pathology and Biomedical Science, in our main campus building.

The third position is part-time (30 hours per week, 0.8FTE), embedded in the Department of Obstetrics and Gynaecology, situated in Christchurch Womens’ Hospital. Ideally hours would be worked across 5 days, with a preference for an 8.00am start time.

The appointment range for this role is $61,360 to $65,879. Top of the range is $71,150.

You must have the right to live and work in New Zealand to apply for this position.

Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check. For further information on the safety check process please click here: https://www.otago.ac.nz/administration/protection-of-children/

Specific enquiries may be directed to Alice Le Petit, Operations Manager via the contact details.

Application/Tono

Applications quoting reference number 2500808 will close Thursday, 12 June 2025.

Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.

University of Otago

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