Nevada Center for Reproductive Medicine is seeking a full-time, in-office 3rd Party RN Coordinator to join our team. This role is scheduled four days during the week, 9.5-hour shifts (6:30 AM – 4:30 PM), plus weekend rotation as needed.

Position Summary
Works collaboratively within the Nursing/Clinical Department and with the total Practice to provide timely, proficient services for all patients. The 3rd Party RN Coordinator is a specialized registered nurse responsible for managing and coordinating all aspects of 3rd party reproductive care within a fertility clinic. This includes overseeing the clinical and administrative processes related to egg donation, sperm donors, and gestational carriers. The RN Coordinator serves as a liaison between patients, donors, gestational carriers, and 3rd party agencies/donor banks to ensure seamless, compassionate, and compliant care throughout their journey.

Key Responsibilities:

Clinical & Technical

Manage and monitor IVF cycles involving 3rd party reproduction.
Coordinate FDA-required testing and documentation for donors and gestational carriers.
Ensure adherence to treatment protocols and timelines.
Educate patients, donors, and gestational carriers on procedures, medications, and expectations.
Track patient progress and provide updates to the clinical team.
Meet with potential patients to review the 3rd party process, options, and expectations.
Coordinate medical screenings, clearances, and treatment plans.
Perform nursing duties including phlebotomy, medication administration, injections, vitals, and assisting physicians during procedures.
Document patient care in EMR systems (nAble and Clinical Information System).
Provide nursing support in surgical suite settings (pre-, intra-, and post-operative).
Maintain patient records, consents, and authorizations in compliance with HIPAA.
Ensure safe work environment and infection-control standards.
Liaise with laboratories, pharmacies, and 3rd party agencies.
Participate in quality improvement initiatives.
Support both NCRM and Ivy vision and mission.

Patient Interaction

Serve as the primary point of contact for patients and 3rd party participants.
Provide compassionate, clear, and professional communication.
Counsel patients on IVF procedures, medications, and expectations.
Schedule treatment visits and coordinate retrievals, transfers, and IUIs.
Support male reproductive patients, including PESA/TESE cases.
Serve as Recovery RN and rotate into weekend IUI coverage once trained.
Offer reassurance and comfort to patients throughout their journey.

Team Communication

Maintain accurate charting, testing flow sheets, and patient records.
Communicate effectively with colleagues, physicians, and leadership.
Collaborate with team members across departments to achieve program goals.
Attend meetings and actively contribute to team communication and planning.
Demonstrate flexibility, teamwork, and strong problem-solving skills.

Professional Development & Compliance

Maintain current RN license in compliance with state regulations.
Stay updated on fertility and reproductive medicine standards, FDA regulations, and clinic policies.
Participate in chart reviews, clinical meetings, and continuing education.
Ensure all 3rd party processes meet ethical and legal standards.

Confidentiality & Financial Responsibility

Maintain patient confidentiality and handle sensitive information with discretion.
Direct patients starting services to the finance department for financial counseling.

Education & Experience Requirements

Registered Nurse (RN) – minimum 2-year degree required; BSN preferred.
Current Nevada state RN license without limitations required.
Maintain updated ACLS and BLS certifications.
Minimum 2 years’ experience in Women’s Health, OB/GYN, or Med Surg.
Infertility experience preferred; 3rd party reproduction experience strongly preferred.
Familiarity with electronic health records and fertility-specific software preferred.
Proficiency with office procedures and equipment (computer, fax, copier, etc.).
Ability to access, input, and retrieve data from a computer.
Strong communication and interpersonal skills.
Ability to work independently while managing a caseload of patients.
Ability to collaborate effectively as part of a multi-disciplinary team.

Nevada Center for Reproductive Medicine

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