Working Title: Program Monitor

Job Class: Workforce Development Specialist 3

Agency: Department of Employment and Economic Development

Job ID: 83982
Location: St. Paul
Telework Eligible: Yes, may be eligible to telework up to four (4) days per week.
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 02/16/2025.
Date Posted: 02/10/2025
Closing Date: 02/24/2025
Hiring Agency/Seniority Unit: Department of Employment & Economic Development / MAPE
Division/Unit: Workforce Development
Work Shift/Work Hours: Day shift, 8:00 AM - 4:30 PM.
Days of Work: Monday - Friday
Travel Required: Yes, up to 10% of the time.
Salary Range: $31.92 - $47.05 / hourly; $66,648 - $98,240 / annually
Classified Status: Classified
Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
FLSA Status: Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will help support and enhance the quality of workforce readiness programs in Minnesota by monitoring grant programs for fiscal and programmatic compliance with applicable federal and state rules and regulations, as well as DEED guidelines. Apply attention to detail and technical expertise in the areas of accounting, audit, program management and continuous improvement.

DEED is committed to moving diversity, equity, and inclusion in the workplace and across all aspects of life in Minnesota forward. We’re dedicated to a Minnesota that welcomes everyone. Preferred candidates for this position will have experience working effectively with individuals from a variety of backgrounds and cultures.

Duties and Responsibilities:

Monitor federal and state-funded workforce development grants across a diverse array of Employment and Training Programs (ETP). Monitoring portfolio may include a variety of youth, adult and workforce development area grantees (Dislocated Worker, Workforce Innovation and Opportunity Act (WIOA) Adult, Adult Career Pathways, WIOA Youth, Youth at Work, and other programs).
Analyze and compile program data to develop written summaries and reports of monitoring findings for applicable grant programs.
Identify any potential areas of non-compliance, vulnerability, and risk, then recommend mitigation strategies.
Provide technical assistance to grantees to resolve compliance findings.
Interpret legal and regulatory requirements for grantees and provide authoritative advice.
Embrace a continuous improvement mindset by identifying opportunities to improve or streamline monitoring processes to enhance performance.
Serve on work groups tasked with developing and/or revising guidelines, policies, and processes on program delivery, monitoring, compliance, performance management, risk assessment, and related operational goals and objectives.
Identify and participate in training opportunities to improve knowledge, skills, and abilities.

This position is telework eligible and is occasionally required to be on-site at the office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs.

This posting may be used to fill multiple positions.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Three (3) years* of work experience in the oversight of employment and training programs, economic development, public administration, human services, or closely related area as determined by the agency.

Bachelor’s degree in Public Administration, Accounting/Finance, Human Services, Business, or other closely related fields as determined by the agency may substitute one (1) year of experience; Master’s degree substitutes for eighteen (18) months of experience; Ph.D. substitutes for twenty-four (24) months of experience.

Applicants that meet the above minimum qualification will be further evaluated on the following:

Experience working with grants or contract management in either the public or private sectors.
Skill in business communication, including report writing and professional correspondence.
Analytical and problem-solving skills.
Skill in prioritizing/scheduling to manage workload, competing priorities, and meeting strict deadlines.
Experience with stakeholder engagement and providing prompt, courteous, and accurate information to internal and external partners.

Preferred Qualifications

Case management experience with Dislocated Worker, WIOA Adult, Adult Career Pathways, WIOA Youth, MN Youth Programs, or other closely related human services programs as determined by the agency.
Experience in accounting, auditing, or related financial analysis expertise, education, and/or training.
Program or project management experience.
Knowledge or experience with Workforce One (WF1) case management system.
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

Criminal Background Check
Employment Record Review (current and former State employees only)
Employment Reference Check
Conflict of Interview Review
Driver’s Record Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Connect 700 Program

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us.

Veterans

To be considered with Veteran's Status, you MUST indicate this on your application and submit a copy of your DD-214 form and other required documentation to talent.acquisition.deed@state.mn.us by the closing date.

Recently Separated Veterans (RSV): Effective July 1, 2009, legislation provides that the top five RSV applicants who apply and meet the qualifications for a vacancy shall be granted an interview.

Certain Disabled Veterans: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a non-competitive basis.

See the above links for criteria and eligibility.

Current State Employees

Please apply via Self Service.
If eligible for bidding or expression of interest: This vacancy will be open for bids/expression of interest and all qualified applicants simultaneously. Current employees of DEED who are currently in the same classification, who are eligible, and apply within the seven (7) day period will be considered prior to filling the position by other means.

Contact

If you have questions about this position, contact Amina Hindi at amina.hindi@state.mn.us or 651-355-0415.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

A sense of purpose in their work
Connection with their coworkers and communities
Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

Training, classes, and professional development
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

The Department of Employment and Economic Development is an equal opportunity, affirmative action, and veteran-friendly employer, and encourages all qualified candidates to apply for job opportunities. If you are an individual with a disability who needs assistance or cannot access the online job application and search tools, please contact Karen Lilledahl at Karen.Lilledahl@state.mn.us. Please indicate what assistance is needed.

Minnesota Department of Employment and Economic Development jobs

Program Monitor - Workforce Development Specialist 3

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