MFM Program Coordinator

University of California San Francisco • San Francisco, CA, US • 2w ago

***Please note: 3 days onsite requirements at Mission Bay, San Francisco CA.
The Maternal Fetal Medicine (MFM) Program Coordinator will play a critical role in managing and performing administrative services and overseeing the academic operations of the Division of Maternal Fetal Medicine and Reproductive Genetics (MFM) within the Department of Obstetrics, Gynecology, & Reproductive Sciences. Maternal Fetal Medicine and Reproductive Genetics is one of the largest divisions within Ob/Gyn & RS, consisting of over 54 faculty/midwives, 5 per-diem providers, 9 ACGME fellows, and 8 clinic locations in the Bay Area, and additional clinical presence outside the Bay Area. With their expertise in analytical practices, policies, and procedures, the incumbent will manage complex time-sensitive projects on behalf of the Division Chief, Directors, and other leadership team members. This position will serve as the primary liaison to faculty, staff, and external organizations, providing executive level support in the absence of key personnel. This position requires a high-level individual with excellent judgment who is capable of independently carrying out duties to completion with minimal guidance and supervision. Additionally, the incumbent will produce the annual division report to document division activities and support decision-making.

In this role, the incumbent will have diverse responsibilities including functioning as the lead coordinator for the MFM Faculty Mentoring and Near-Peer Mentoring Programs, collaborating with Program Directors of the MFM fellowship programs, coordinating academic operations, developing and managing the Division's website, provide backup administrative support coverage to the MFM Division Chief, and as serve as the point person on special and ongoing projects. This position will also interface with the Department finance team to track budget and expenses and provide backup support to other division analyst/program coordinator team members as needed. Additionally, this position will serve as a leadership support role for the Director of Midwifery Services and other faculty as requested. The Program Coordinator will manage the end-to-end logistical operations of both interdepartmental and UCSF wide meetings and will take the lead in serving as the main point of contact to all participants, triage and troubleshooting both low to escalated inquiries/issues to ensure attendees and facilitators have smooth and productive experience.

Excellent communication skills, both verbal and written, along with diplomacy and tact, are essential in this role as this individual will have an active part in attending meetings, representing on behalf of leadership as directed, synthesizing meeting data and materials, and creating project timeline deliverables to ensure divisional projects are developed, implemented, and launched by the set deadlines. The ability to triage and prioritize in a fast-paced environment, work independently with minimal supervision, stay current with technological applications, and maintain meticulous attention to detail are also key aspects of this role. Flexibility, pragmatic problem-solving skills, and a team player mindset will contribute to their success in supporting a diverse team. This position may also require performing other duties as assigned, providing backup support as needed.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $78,900 - $167,300 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Obstetrics, Gynecology and Reproductive Sciences (Ob, Gyn & RS) is a major academic Department in the School of Medicine, engaged in clinical, research and training activities at the Parnassus, Mount Zion, and Zuckerberg San Francisco General Hospital campuses, the new Betty Irene Moore Women’s Hospital at Mission Bay, as well as satellite locations throughout the Bay Area, with an annual operating budget of $149 million. The Department has 134 full-time faculty, 117 other academic appointees, 13 post-doctoral fellows, 22 clinical fellows, 32 residents, 138 voluntary clinical faculty and 270 staff.

The mission of the Department of Obstetrics, Gynecology & Reproductive Sciences is to improve the lives and health of all women through excellence, innovation and leadership in patient care, scientific discovery, education, advocacy, and diversity, equity and inclusion. We are committed to providing quality health care services; educating health care providers and investigators; and conducting research to advance knowledge in our field.

Required Qualifications

Bachelor's degree in related area and/or equivalent experience / training
Minimum 3+ years of directly relevant experience required.
Minimum of 2 or more years of Project Management experience and/or equivalent experience in logistics or coordination of large to small meetings/events or training.
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Solid knowledge of common University-specific computer application programs including Word, Excel, PowerPoint, Endnote, Mail Clients and Scheduling Software, WebEx, Zoom, Jabber..
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Excellent organizational, attention to detail, and time management skills.
Demonstrated ability to interact effectively with a wide range of executives/faculty, staff, trainees, campus, and community representatives, sometimes under pressure, remaining proactive, resourceful, professional, and efficient.
Self-directed, strong initiative and flexibility to work independently as well as within a team.
Ability to multi-task, independently prioritize, organize, make sound judgments, and coordinate multiple types of tasks, while under the pressure of seemingly conflicting deadlines.
Demonstrated ability to prioritize work accurately and independently, and to function effectively under the stress of competing priorities. Much of the work is self-directed, and the incumbent must be able to identify when to seek supervisor’s guidance.
Persistence with professionalism, patience, and grace under fire, while continuing to courteously request needed information.
Experience with preparation of technical manuscripts, abstracts, protocols, consent forms, reports, applications and CV’s.

Preferred Qualifications

Experience with QGenda software.
Working knowledge of UC accounting and purchasing policies and procedures.
Experience using UCSF software: MyAccess, Bearbuy, Advance, MyExpense
Previous experience working in women’s health.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004800 ADMIN OFCR 3 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%