Job description: Administrative Assistant / Front Desk
About us
We help you achieve your cherished goal of parenthood
Administrative Assistant/ Front Desk, Conceive NJ
Conceive NJ is a fertility and IVF practice devoted to helping individuals and couples achieve their goal of building their family. We have over 30 years of experience in assisting thousands of individuals and couples realize their dreams. We aim for the most advanced technological advances coupled with exceptional patient experience.
We strive for excellence in both patient experience and patient outcomes.
Job requirements include a minimum of 2 years in Medical Office Administration with a position in Women's Healthcare a plus. We welcome all qualified candidates to submit their resume for this exciting opportunity.
We are looking for someone who is:
- Resourceful and well organized. Committed to detail and follow-up.
- Needs to be proficient in computer skills, including Microsoft office
- Excellent interpersonal skills. Must relate well with other staff members, patients, peers, physicians, and management. Must be genuinely concerned for people, be respectful, and be able to use diplomacy and tact in sensitive situations.
- Ability to communicate accurately and concisely, written & verbal.
Job Summary
The Administrative Assistant/ Front Desk position is responsible for serving and supporting the Administrative and Business needs of the practice in addition to covering the front desk which involve duties related to patient intake and scheduling, answering patient questions, collecting data and providing support to our medical team.
We are seeking a highly organized and proactive Administrative Assistant / Front Desk professional to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional customer service. The ideal candidate will possess strong clerical skills, be proficient in office management, and have experience with multi-line phone systems. Bilingual candidates are encouraged to apply.
Responsibilities
- Greet visitors and manage front desk operations with a friendly demeanor
- Answer and direct incoming calls using multi-line phone systems
- Maintain office organization through effective filing and data entry
- Manage calendars, schedule appointments, and coordinate meetings
- Provide administrative support including typing, proofreading documents, and managing correspondence
- Assist with customer support inquiries and provide excellent service to clients
- Perform clerical duties such as maintaining records and data
- Support the team with various tasks related to office management and organization
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Strong computer literacy with the ability to learn new software quickly
- Excellent organizational skills with a keen attention to detail
- Effective time management skills to prioritize tasks efficiently
- Strong typing skills with accuracy in data entry
- Experience in customer service and phone etiquette for professional communication
- Previous experience as a dental or medical receptionist is a plus
- Bilingual abilities are an asset for enhancing communication with diverse clientele
We look forward to welcoming a dedicated Administrative Assistant / Front Desk professional who thrives in a dynamic environment and is committed to delivering outstanding support.
Job Type: Full-time
Pay: $20.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Wall Township, NJ 07727 (Required)
Ability to Relocate:
- Wall Township, NJ 07727: Relocate before starting work (Required)
Work Location: In person
