Position Highlights
The Department of Obstetrics and Gynecology (OB/GYN) is seeking a Program Coordinator for the Maternal Fetal Medicine (MFM) Fellowship Program. This position will also assist with the Clerkship Program. The successful candidate will demonstrate a high degree of discretion and excellent interpersonal skills. The Program Coordinator must have outstanding problem-solving skills, the ability to prioritize multiple projects, excellent written and oral communication skills, and the ability to work independently with minimum supervision. Strong organizational skills are required to efficiently complete tasks and track the progress of duties, ensuring follow-up and timely completion of projects.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Support the day-to-day operations of an ACGME-accredited fellowship program.
- Maintain a well-structured collection of real-time evaluations from faculty, trainees, and off-service sites in diverse learning situations. This will also require creating, tracking, collecting, and entering evaluations in a timely fashion.
- Gather and compile data for annual reports required by the Graduate Medical Education Office, ACGME, ABOG, and other agencies.
- Track department publications, presentations, and other scholarly activities on an ongoing basis.
- Provide support to the Residency Program Manager.
- Coordinate and organize fellowship recruitment, orientation, and graduation activities according to established procedures.
- Coordinate special events within the department.
- Coordinate, schedule and track teaching didactics.
- Coordinate and schedule Committee meetings.
- Support departmental Grand Rounds and CME accreditation activities, including organizing travel for outside speakers as directed.
- Ensure all MFM Division CME and non-CME accreditation conferences are tracked and scheduled appropriately.
- Process timely reimbursement paperwork to ensure all purchases comply with departmental and funding policies.
- Assist with maintaining student rosters and ensuring all necessary materials for the clerkship are prepared for orientation and throughout the clerkship.
- Coordinate communication between students, faculty, and staff, ensuring that important deadlines and events are communicated clearly.
- Maintain Clerkship programs, such as MedLearn, New Innovations, and UAccess.
- Generate weekly emails regarding lectures, and clinical schedules.
- Ensure administrative work is carried out accurately and in timely fashion.
- Ensure timely dissemination of CME code and materials.
Knowledge, Skills, And Abilities
- Excellent verbal and written communication skills.
- Thorough understanding of business administration, management, and business forecasting strategies and techniques.
- Excellent interpersonal skills.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Strong digital abilities with Google Drive, Microsoft Office Suite, and other online software.
- Knowledge of University systems.
- Knowledge of office and administrative practices and procedures. Ability to problem solve and make decisions.
- Demonstrated effective verbal and written communication, excellent grammar, composition, and proofreading.
- Ability to work in a team-based environment with frequent interruptions.
- Excellent organizational skills, ability to multi-task, meet deadlines, and manage competing priorities.
- Ability to work effectively with a diverse range of individuals.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience with university systems.
- Experience with ERAS and New Innovations.
- Experience with ACGME programs.
FLSAExempt
Full Time/Part TimeFull Time
Number of Hours Worked per Week40
Job FTE1.0
Work CalendarFiscal
Job CategoryAcademic Administration
Benefits EligibleYes - Full Benefits
Rate of Pay$53,039 - $66,299
Compensation Typesalary at 1.0 full-time equivalency (FTE)
Grade7
Compensation GuidanceThe
Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The
Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and LevelPC2
Job FamilyMed Education Prgm
Job FunctionAcademic Administration
Type of criminal background check required:Name-based criminal background check (non-security sensitive)
Number of Vacancies1
Target Hire DateExpected End DateContact Information for CandidatesGerry Flores | gflores007@arizona.edu
Open Date9/2/2025
Open Until FilledYes
Documents Needed to ApplyResume and Cover Letter
Special Instructions to ApplicantNotice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
