Administrative Assistant

Ovation Fertility • Newport Beach, CA, US • 5d ago

Our purpose is to bring the joy of parenthood through innovative science, but it’s difficult to summarize Ovation® Fertility in just one sentence. Yes, we’re a nationwide network of IVF and genetics laboratories that have been using collaborative medicine to make parenthood possible since 2015. We’re also a renowned provider of Fertility Storage Solutions, donor eggs, genetic testing and gestational surrogacy services. However, that’s not all. Ovation Fertility is also a great place to work and grow.

We’re in the business of creating families. Every day, we help patients overcome the complex causes of infertility to have the families they have always dreamed of. We’ve also created a different type of family: a workplace family. Together, our team members work hard to help patients become parents while helping each other grow to reach their full potential.

The Administrative Assistant is responsible for a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs, and managing the department's general administrative activities.

We have an immediate opening for a full-time Administrative Assistant to join our team. The schedule for this position is Monday-Friday 7:00am-4:00pm, with every 3rd weekend Saturday and Sunday from 7am-12pm or until last patient has left, and holidays on a rotating basis with other team members. Pay range is $22-25 hourly.

How You'll Contribute:

Answer and direct phone calls and respond to emails
Schedule appointments for Semen Analysis, Semen Freeze, Frozen Embryo Transfers, Oocyte Retrievals, Oocyte Thaws, and TESE’s
Scan, upload, and file patient records
Process cycle starts from all clinics
Prepare paperwork for the next day's procedures
Check patients in for procedures, and escort them to the collection or transfer room
Receive Semen Samples after collection or drop off
Collect payment for Semen Analysis and Sperm Freeze. Run report at end of day
Clean collection and transfer rooms after procedure and set up for next procedure
Send and upload consents
Witnesses when needed in the lab
Data entry into Electronic Medical Records
Provide general support to visitors
Other duties and projects as assigned

What You'll Bring:

High School Diploma or equivalent; Bachelor’s Degree in related field preferred
2 years previous experience in an administrative role or related position; 4+ years of previous experience in an administrative role or related position preferred
Excellent interpersonal communication skills and the ability to build and facilitate good working relationships with staff at all levels of organization
Demonstrated ability to exercise sound judgment and discretion when handling sensitive and confidential information
Excellent organizational skills
Ability to work independently, under pressure and within deadlines
Exceptional written and verbal communication skills and attention to detail
Ability to work as part of a team
Good research skills
Tech savvy
Flexibility and willingness to learn at all times
Excellent multi-tasking abilities

More important than the best skills, however, is the right person. Employees who embrace our mission, vision, and core values are highly successful.

What We Offer:

Competitive pay + bonus
Comprehensive training
PTO
Medical, dental, vision and 401(k) matching
Life and disability insurance
Tuition reimbursement
Parental Leave
Fertility Benefits
Research opportunities
Ability to make an impact in the communities we serve

How To Get Started:

To have your resume reviewed by someone on our Talent Acquisition team, click on the “Apply” button. Or if you happen to know of someone who might be interested in this position, please feel free to share the job description by clicking on an option under “Share This Job” at the top of the screen.

To learn more about our company and culture please visit our website.

Equal Opportunity Employer
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