Clinical Administrative Coordinator - REI/IVF

UMass Memorial Health Care • Full-time • Worcester, Massachusetts, United States • $46.59k - $64.40k / year • 1w ago

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Exemption Status:

Exempt

Schedule Details:

Monday through Friday

Scheduled Hours:

8am-430p

Shift:

1 - Day Shift, 8 Hours (United States of America)

Hours:

Cost Center:

10010 - 4149 IVF Center

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

The Reproductive Endocrinology and Infertility (REI) and IVF Program Coordinator is a dual role encompassing both the administrative responsibilities of the program and facilitating clinical care. The coordinator is responsible for managing, organizing, and implementing various aspects of the program to ensure success. Works with management to assist in the development and documentation of program scopes and timelines. Tracks and documents progress towards program compliance milestones.

I. Major Responsibilities:

1. Develop effective programs for Donor Egg, Reciprocal IVF, and other applicable new programs for the IVF Center. Provide project coordination support to project/program leaders in developing work plans and in monitoring and ensuring the timely implementation of all assigned program deliverables. This may include but is not limited to researching information, analyzing data, providing data tools or survey tools, compiling information, arranging meetings/conferences, and producing correspondence and reports.

2. Oversee activities and details associated with the daily operations of the REI Clinic and IVF Center including, but not limited to staffing and facilitation for Retrievals and Transfers.

3. Ensures the program meets company goals/Business Plan in collaboration with the Department Manager and Medical Group Administration. Measure the overall success through Division and Department Metrics.

4. Assists in tracking the budget for volume in collaboration with the Office Supervisor, and Department Manager.

5. Participates in the orientation of all new staff for the REI Clinic and the IVF Center.

II. Position Qualifications:

License/Certification/Education:
Required:
1. Associate Degree in a related field.

Preferred:

1. Bachelor's Degree.

Experience/Skills:
Required:
1. 2 years of related experience.

2. Ability to maintain a cooperative and positive attitude and approach to patients, staff, and visitors.

3. Ability to manage multiple assignments, projects, set priorities, and meet timeframes.

4. Ability to support projects through from conception to completion.

5. Demonstrated ability to work well independently and as part of a team.

6. Ability to use electronic health record and general office computer systems.

7. Effective written and verbal communication skills.

8. Basic knowledge of project management tools, techniques, and methodology.

Preferred:
1. Previous Women’s Health Experience.

2. Previous experience working with Reproductive Endocrinology and Infertility.

3. Previous Ambulatory operations experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.