Office Assistant - Anesthesia

Virtua Health • Full-time • Voorhees, NJ, US • 15h ago

Position is hybrid between working in the Administrative Anesthesia Office in Voorhees, NJ and remote/home. At times, when needed, may need to work at Anesthesia Office at Virtua Voorhees/Marlton Hospitals and/or Virtua Our Lady of Lourdes- Camden, NJ, and remote/home.

Anesthesia OA Responsibilities

Answers all incoming calls to Anesthesia West & South department.
Monitors and manages Anesthesia West and Anesthesia South general email inboxes.
Handles insurance referrals and authorizations.
Facilitates enrolling patients into MyChart.
Patient scheduling in Epic.
OB Consult coordination with Director of Obstetric Anesthesia.
Maintains call out logs.
Works with Anesthesia West & South Practice Manager on staff scheduling.
Maintaining staff reports in conjunction with EPIC for Lead CRNAs and OR Medical Directors.
Supports VMG Billing with various administrative duties.
Handles incoming mail, interoffice, faxes.
Schedules meetings, luncheons, and runs office related errands.
Ability to be flexible to work location without notice (office vs remote).
Must have reliable transportation and ability to travel without notice.
Must be fluent in Microsoft Excel, Word, Outlook, and PowerPoint.
Experience with Epic, Qgenda, and Sling a plus.
Prior office/administrative experience is preferred.

Telehealth Consults Appointments

Verify Benefits in portal or via phone call.
Enters and tracks appointments, coverage, copay, and referral needs.
Enter OB/ Specialist Referral form in EPIC.
Creates schedules and books appointment with patients in EPIC.

Patient Self-pay Estimates

Collects and inputs patient’s information and verify patient demographics.
Confirm CPT code and estimated duration of procedure.
Verify in Professional calculator for rates. Provide patient with the rate.
Calculates and provides the patients estimated out of pocket/self-pay cost in conjunction with patient’s health insurance provider.

Position Qualifications Required / Experience Required

Excellent communication and customer service skills.

Must have strong multi-tasking abilities and computer literacy.

0-2 years Medical Office experience.

Required Education

HS diploma or equivalent.