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DIVISIONAL SERVICES AND ADMINISTRATION
- Be part of something truly meaningful, where you make a difference and feel at home.
- Salary + 6.75% Superannuation + 5 Weeks Annual Leave.
- All teams are committed and value ngākau pono (integrity).
- We encourage learning and development opportunities and offer career progression.
About Our Team/Mō Te Tīma
Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. We are a strong supportive whakawhanaukataka (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.
The role/Te mahi
We are seeking to appoint two exceptional Administrators to provide support to the Department of Preventive and Social Medicine (PSM) and Department of Obstetrics, Gynaecology and Women’s Health (O&G).
Each of these positions plays a vital role in the operational running of the department.
Within PSM you will provide administrative support to the Head of Department and general administrative support to the Department as a whole. In the O&G position, your focus will be to provide teaching support for 5th and 6th year medical students, postgraduate students as well as the Head of Department.
Key responsibilities in both roles include:
- Diary management and email triaging.
- Managing meeting attendance and other general administrative services.
- Operational support, i.e. travel and accommodation bookings, transactional finance administration.
- Coordinating and supporting Human Resources processes.
We are also seeking candidates for Kaiwhakahaere Tari and Pacific Peoples positions, which support the implementation of our Māori Strategic Framework and Pacific Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.
Your skills and experience/Kā Pūkeka Me Kā Wheako
You will have excellent time management and critical thinking skills. You are a good communicator with strong attention to detail, and a collaborative and engaging style, and a commitment to achieving positive outcomes.
You are passionate about accuracy, continuous improvement and have a high level of independence and initiative.
You will be working with people from diverse backgrounds, so outstanding listening skills and strong cultural awareness is key.
Additional skills required are:
- Previous experience in a busy administration environment and a passion to deliver exceptional service to customers.
- A willingness to be calm, adaptable, flexible and promote continuous improvement.
- An ongoing commitment to positive outcomes for our students, staff, and visitors.
- Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.
- Dedication to working in a culturally safe and respectful manner and an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.
Further details/Pūroko
These are both permanent, full-time (37.5 hours) positions, based in Ōtepoti, Dunedin.
The appointment range for this role is $61,360 to $65,879. Top of the range is $71,150.
You must have the right to live and work in New Zealand to apply for these positions.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.
For further information or to discuss the roles in confidence - please contact Karen O’Neil via the contact details below.
Application/Tono
To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2500114 will close on Tuesday, 11 February 2025.
Applications will be considered as they are received. The University reserves the right to close this vacancy at any time.
