Client: State

Job Title: Medical Record Coordinator and Abstractor

Duration: 7-30+ Months

Working Hours: 37.5 Hours Per Week

Start Date: ASAP

Position Type: Contract

Location: Nashville, TN (Hybrid/Remote)

Interview Type: Webcam/In- Person

Department: Tennessee Department of Health

Overview:

The Tennessee Birth Defects Surveillance System (TNBDSS) within the Family Health and Wellness (FHW) Division of the Tennessee Department of Health (TDH) is accepting applications for a Medical Record Coordinator and Abstractor position.

This position is full-time hybrid position - remote with a minimum requirement of 1-2 in-person onsite days each month (Central Office located in Nashville, TN). Travel to Nashville is non-reimbursable.

The Medical Record Coordinator and Abstractor will serve as a subject matter expert for birth defects case management and will be primarily responsible for medical record processing and abstraction. Position is renewable through July 2026.

Responsibilities:

Request medical records of persons with suspected or identified birth defects using a developed algorithm
Conduct case verification on all reports received on key birth defect diagnoses
Review assigned medical records (digital, electronic, and hard copies) and extract relevant information and required data variables
Cross-reference information from multiple sources to ensure abstracted data is complete and accurate
Perform data entry into iCMS database for abstracted medical records
Review data entry by non-clinical staff to ensure clinical accuracy
Collaborate with the TNBDSS team to identify issues and ensure data processes are complete and accurate
Maintain partnerships with facility HIM staff and provide feedback as it relates to process improvements
Complete abstraction assignments on time with minimal supervision
Attend regular meetings with the TNBDSS team
Maintain ongoing education on developments in patient care, data management, birth defects, healthy pregnancy, and health equity

Requirements:

Undergraduate (Associate or Bachelor) degree in a healthcare-related field;RN preferred.
Extensive clinical experience (5 years or more; Medical Assistant, Phlebotomy, etc.) may be considered in lieu of formal education. (Completion of a nursing program preferred)
At least 1 year in Health Information Management; Coding, Nursing, and/or Medical Record abstraction experience required
Clinical background in Pediatrics, Labor/Delivery, Congenital Birth Defects, and/or Maternal/Child Health preferred
Ability to maintain HIPAA compliance at all times
Ability to work independently, responsibly, and efficiently; problem-solving and communicating when needs are present

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