Job Overview
University Reproductive Associates is seeking a full-time Embryology Lab Administrative Assistant to join our growing team in our Hasbrouck Heights, NJ location. You will be responsible for Administrative Duties, Quality Control, Record Keeping, Logistical Support, Communication. Key requirements include strong administrative skills, meticulous attention to detail, proficiency with office software, excellent communication, and the ability to adapt to a fast-paced, ethically sensitive environment.

What you’ll do

Administrative Duties:

Manage patient data, generate various IVF cycle reports (e.g., fertilization, embryo grading), and perform clinical verifications and data entry.
Data entry – Electronic Medical Record program
Documents all patient care accurately and completely to assure communication with all members of the healthcare team

Quality Control:

Document and monitor daily quality control activities, instrument calibration, and procedural adherence to maintain lab standards.
Maintains supply inventory by checking stock to determine inventory level

Record Keeping:

Maintain accurate and organized patient records, including clinical charts, for accurate reporting.

Logistical Support:

Assist with inventory duties and ensure the lab environment is clean and organized.
Shipping, receiving and disposition of samples

Communication:

Communicate accurately and professionally with clinical staff, other lab professionals, vendors, and patients.
Ability to work as part of a multidisciplinary team, communicate accurately and concisely
Maintains a customer service-oriented environment

Requirements:

An Associate's or Bachelor's degree in a life science or biological science field – preferred not required
Basic computer proficiency with Microsoft office (Word, Excel, outlook) - required
Electronic Healthcare Records (EMR) experience – preferred not required
Excellent interpersonal, listening and communications skills
Ability to multitask
Strong attention to detail
Excellent oral and written communication
Spanish speaking preferred not required

Why you’ll love it here
We’re dedicated to fostering an environment where our team can excel both professionally and personally. Our commitment to your growth is reflected in our supportive workplace culture that values collaboration and innovation.

Our benefits include:

Comprehensive health benefits to support your well-being
Opportunities for professional development and training
A positive work environment that encourages teamwork and creativity

About us

This role operates within a professional office and clinical laboratory setting, requiring adherence to strict safety and ethical protocols. The work is essential for supporting successful patient outcomes in fertility treatments and requires close collaboration with the entire team.
Join us in our mission to provide exceptional care through cutting-edge embryology services. Our team is passionate about making a difference in the lives of our patients, and we believe that every employee plays a vital role in achieving this goal. Together, we create an atmosphere where excellence thrives!

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid sick time
Paid time off

Ability to Commute:

Hasbrouck Heights, NJ 07604 (Required)

Work Location: In person

University Reproductive Associates

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