Payroll/HR Associate

Full Time Clerical

Chandler, AZ US

GENERAL JOB DESCRIPTION:

Under supervision of primarily the Executive Practice Manager, this individual will perform all tasks having to do with the time keeping software. Verifies all time cards on a weekly basis and communicates time card issues to staff and their managers. This position provides the Payroll Team with required reports and data from the time keeping software for processing payroll. Assists Managers with anything related to time cards and time off issues. Adjust employee schedules in time keeping software as requested by Managers. Enters new employees and inactivates terminating employees in time keeping software. Enters employee changes and notes.

Assists HR Team as needed with resume processes, scanning, and other tasks as approved by the Executive Practice Manager.

QUALIFICATIONS FOR THE JOB:

Education:

High School diploma or equivalent

Experience:

ADP Payroll
Previous payroll experience

KEY COMPETENCIES:

Outlook, Excel, Word, and Adobe
Time keeping software
Ability to handle confidential information and sensitive issues
Work under minimal supervision and make independent decisions using good judgment
Excellent communication, human relations, both internal and external
Attention to detail and organizational skills
Multi-tasking activities
Perform efficiently with analytical/problem solving skills
Adherence to important deadlines

RESPONSIBILITIES:

Time and Attendance

Add new employees to time keeping systems
- Demographics, emergency info, certifications and licenses
- Attach appropriate supervisor, department, pay codes and absence codes
- Attach normal 8-5 schedule unless given another schedule.
- Add employee to company Employee Phone Lists.
Payroll
- Verify all time cards individually.
- Notify managers and employees of errors.
- Run hours reports from time keeping system for payroll entry.
- Work time keeping report to ensure accurate entry in payroll system.
- Run closing reports and close pay period in time keeping software.
- After each payroll, compare and verify PTO in both time keeping and payroll systems agrees.
Employee Record Maintenance – Time Keeping systems
- Enter changes to employee demographics in time keeping system.
- Enter changes to PTO policy and adjustments in time keeping system.
- Create new schedules in time keeping system and ensure that all other policies are attached correctly.
- Create new pay policies, absence policies and codes, accrual policies and codes as they occur.
- Enter property assigned to employees in time keeping system.
Perform PTO/CME reconciliations as requested.
Assist HR Team with HR related tasks as deemed appropriate by the Executive Practice Manager

Other tasks as needed and approved by the Executive Practice Manager

Southwest Womens Care PC

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