About us

Pozitivf Fertility is a streamlined fertility clinic with a mission and commitment to simplify fertility care and make it more accessible and affordable for all individuals and families. We are democratizing IVF without ever compromising the quality of care or the safety of our patients. We believe that having a healthy child is a universal human right.

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be bilingual in English and Spanish and possess strong administrative and customer service skills. This role requires multitasking, handling sensitive information with discretion, and supporting various departments with a wide range of administrative tasks.

Responsibilities:

Perform accurate data entry and maintain updated databases and spreadsheets
Organize and manage both electronic and physical filing systems
Answer and direct phone calls in a professional and courteous manner
Manage calendars, schedule appointments, and coordinate meetings
Provide administrative support across departments as needed
Assist with accounts payable and basic bookkeeping tasks
Maintain office supply inventory and place orders as necessary
Run errands as required (valid Driver’s License is a must)
Coordinate travel arrangements and accommodations
Restock office areas and common spaces regularly
Sort, distribute, and manage incoming and outgoing mail and packages
Coordinate maintenance requests and facility repairs
Complete and submit new client/vendor forms and applications

Qualifications:

Bilingual (English and Spanish proficiency required)
Strong phone etiquette and customer service orientation
Prior experience in an administrative or clerical role preferred
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Experience with QuickBooks preferred
Exceptional organizational and multitasking abilities
Knowledge of file management systems and office procedures
Ability to maintain confidentiality and handle sensitive information with professionalism

Please note that this is not a dental receptionist position, but previous experience in a dental office or similar clerical role is a plus.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Ability to Commute:

San Antonio, TX 78249 (Required)

Ability to Relocate:

San Antonio, TX 78249: Relocate before starting work (Required)

Work Location: In person

Pozitivf Fertility

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