Title: Medical Office Assistant

OakLeaf Clinics – OB/GYN has an exciting opportunity for a part-time (24 hours, 3 days per week) Medical Office Assistant to join our expanding team!

OakLeaf Clinics is dedicated to providing our patients with compassion, trust, and a lifetime of individualized care. Our healthcare team consists of physicians, nurse midwives, nurse practitioners, physician assistants, dietitians, nurses, respiratory therapists and medical assistants working in concert with laboratory/imaging services to offer individualized care to the Chippewa Valley.

Position description

The Medical Office Assistant is responsible for answering phone calls, greeting and checking in all patients for office appointments, and scheduling visits. This position also includes completing paperwork for patients to fill out, scanning insurance cards, entering all demographic information into the electronic health record, entering referrals for office visits into EMR, scanning for staff as needed, and working closely with physicians and staff.

Duties and Responsibilities:

· Greet and direct all patients and visitors within the practice

· Obtain patient demographic and verify insurance information at each visit

· Obtain necessary patient information to meet current Federal guidelines and
Meaningful Use guidelines for electronic medical records

· Scan pertinent patient information into EMR including patient authorizations,
recent labs delivered by patient, etc.

· Obtain patient authorization for medical records release (HIPAA compliance)

· Schedule any necessary appointments after completion of patient visit (if applicable based on department needs)

· Monitor and review patient schedules for next day office appointments (if applicable based on department needs)

· Identify and resolve minor patient billing complaints (if applicable based on department needs)

· Assist in ordering, receiving, and stocking of office supplies (if applicable based on department needs)

· Maintain cleanliness of waiting room

· Assist other Medical Receptionists and Medical Secretaries as needed

· Read and act on Clinic information and communication in a timely manner, i.e.,
email, newsletters, training materials, EHR updates, etc.

· Other duties as assigned by clinic manager, supervisor or providers

Qualifications and Requirements:

· Minimum of a High School diploma

· Excellent interpersonal and customer service skills

· Ability to work independently on assigned tasks

· Comfortable working in a flexible team environment

· Ability to multi-task, handle a high volume of calls and prioritize daily tasks

· Strong organizational skills

· Excellent verbal and written communication skills

· Multi-task quickly effectively in a fast-paced environment

· no experience required

Work Environment

While performing the duties of this job, the employee regularly works in a clinic or office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Major activities of this job include frequent sitting for extended periods of time, some walking or standing, and light physical effort performed on a level surface. Some carrying, lifting, kneeling, bending, reaching, and squatting are involved in the medical office. Use a computer and telephone and employ writing and organizational skills. Manual dexterity, mobility and good vision that includes near acuity, depth perception and accommodation are physical requirements necessary for technical work.

Benefits

OakLeaf Clinics offers a competitive salary and comprehensive benefits package!

Generous Paid Time Off
Paid Holidays
Exceptional Retirement Savings Plan
Health/Dental/Vision Insurance
Short-Term Disability Insurance

Job Type: Part-time

Pay: From $18.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

OakLeaf Clinics - OB/GYN

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Medical Office Assistant