Medical Secretary, Obstetrics and Gynaecology

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Sinai Health is looking for a Medical Secretary to support our Department of Obstetrics and Gynaecology, Division of Urogynecology at Mount Sinai Hospital.

As a Medical Secretary you will provide administrative and secretarial support at the Urogynecology Specialist office.

In This Role You Will

Input clinic billings and prepare invoicing and remittance sheets for monthly claims submission to the Ministry of Health
Reconcile outstanding OHIP billings and conduct follow-up actions
Schedule patients’ follow-up appointments (post-ops, pre-ops, consults) and new patient referrals; communicate dates and times and arrange interpreter services when needed
Retrieve abnormal and urgent test results for physicians and follow up with patients per physician instructions
Coordinate pre-op appointments with both our office and the Pre-Admission Unit (PAU)
Submit O.R. booking requests online and update the OR/EOPS patient waiting list
Assemble and distribute new patient packages and O.R. packages as required
Transcribe and proofread dictations, then mail or fax patient letters (with copies to referring physicians)
Generate daily clinic lists for physicians and lab nurses, and maintain the weekly physician calendar
Register patients in CIS/Accuro with correct health card numbers
Review and process daily incoming mail and faxes
Answer incoming calls, retrieve voicemail, and return calls promptly; field internal and external inquiries and direct them to nursing staff, physicians, or laboratory personnel
Arrange physician-ordered CT scans, ultrasounds, and other diagnostic tests
Maintain consultation rooms by restocking necessary equipment and ordering office stationery supplies
Coordinate meetings with mentored students, forward evaluations to the Medical Education Office, and schedule all summer research student sessions (both in-hospital and off-site)
Support research activities by assisting with grant preparation and abstract submission
Book student seminars and clinical clerk teaching sessions through the Medical Education Office, and arrange observer status placements
Perform additional duties as assigned by the supervisor

Job Requirements

Mandatory

Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
Minimum two (2) years of recent secretarial experience preferably working in a clinic/health environment
Applicants with proven equivalent recent and related training and experience may be considered

Skills and Knowledge

Proficient in Microsoft Word, Excel, Power Point, Outlook
Previous experience with Accuro EMR would be an asset
Medical dicta-typing skills
Self-directed with an ability to make decisions and to exercise good judgment
Superior organizational and time management skills with a flexibility to adjust to priorities
Demonstrated professionalism and ability to work independently
Effective verbal and written skills
Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team
Ability to work accurately and effectively in a fast pace/stress environment
Demonstrated customer service skills and ability to sensitively communicate with patients/families in vulnerable situations
Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build your career within clerical support, apply now and let us know why you would be a great addition to our team.Seniority level

Seniority levelEntry level

Employment type

Employment typeFull-time

Job function

Job functionHealth Care Provider
IndustriesHospitals and Health Care

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Mount Sinai Hospital , Sinai Health

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Medical Secretary, Obstetrics and Gynaecology