Front Office / Clinic Coordinator (Medical Office Receptionist) – Part-Time

Quick Facts

Location: Toluca Lake, CA (on-site)
Schedule: Mon, Fri, Sat 9:30 AM – 6 PM • Potential to add Tue & Sun shifts
Hours / Week: 24 – 32
Pay Range: $21.52 – $22.00 per hour
Job Type: Part-time, W-2
Benefits: Paid Sick Leave (5 days/yr), employee acupuncture & herbal discounts, office dog cuddles

About Us

Toluca Lake Acupuncture & Integrative Fertility is a nationally recognized clinic combining East-Asian medicine with evidence-based lifestyle care. Our providers are laser-focused on patient outcomes; we rely on a rock-solid front office to keep the day running smoothly.

Why You’ll Thrive Here

Dependable openings & hand-offs – you’re early, leave clean notes, and never ghost a shift.
Facility pride – you notice a low soap dispenser or dusty tabletop and fix it before it’s an issue.
Vendor wrangler – you brief, schedule, and QC the gardener, IT crew, handyman, and cleaners.
Resourceful problem-solver – new task? You ask smart questions, research, and close the loop.
Calm, kind energy – fertility work is emotional; you keep the tone professional yet upbeat.

Day-to-Day Responsibilities

Patient-facing / Front Desk

Greet patients, answer multi-line phones & email
Verify insurance benefits, collect co-pays, process payments (Square)
Manage EHR schedule (JaneApp) & same-day rescheduling

Clinic & Facility Care

Reset treatment rooms, stock linens, herbal pharmacy, office & cleaning supplies
Daily opening/closing checklists; pet-safe cleaning around our friendly office dog

Vendor & Project Coordination

Scope small repairs, gather quotes, schedule services, document results
Track maintenance calendar (HVAC, IT backups, biohazard pickup)

Must-Have Qualifications

2+ years as clinic coordinator, office manager, medical receptionist, or similar
Reference-verified record of excellent attendance & punctuality
Comfort with EHRs and basic spreadsheets (Google Sheets / Excel)
Able to lift 25 lbs and be on your feet most of the shift
OK with a calm, hypoallergenic office dog in the workspace

Work Culture

We handle sensitive reproductive health cases with empathy and confidentiality—yet still share playlists, celebrate tiny wins, and laugh whenever the day allows.

Job Type: Part-time

Pay: $21.57 - $22.00 per hour

Expected hours: 24 – 36 per week

Medical Specialty:

Holistic Medicine

Schedule:

8 hour shift
Day shift
Weekends as needed

Work Location: In person

Mighty River Wellness

Latest Jobs

Medical Receptionist/Front Desk