JOB SUMMARY: Medical Assistant & Practice Coordinator

Location: Chappaqua, NY

Schedule: 3 days/week to start, transitioning to 5 days/week

Start Date: As soon as possible

About Femme Vie Health

Femme Vie Health is a concierge gynecology and sexual health startup that offers compassionate, cutting-edge care for women navigating perimenopause, menopause, and intimate health concerns. We don’t believe in rushed visits or one-size-fits-all care. Our patients are seen, heard, and empowered—and we’re building a team that reflects those values. We’re looking for a Medical Assistant who is more than just clinical support—you’re the first impression, the trusted coordinator, and the calm, organized energy that keeps everything running smoothly.

What You’ll Be Doing

Clinical & Patient Care

Welcome and room patients with warmth and professionalism
Take accurate vitals: blood pressure, temperature, heart rate, weight
Perform phlebotomy, prepare and log lab specimens (blood, urine)
Maintain clean, fully stocked exam rooms
Assist with procedures and exams, hand instruments to physician
Record patient histories, vitals, and test results into EMR
Administer medications and explain physician instructions clearly
Authorize drug refills and send prescriptions to pharmacies

Scheduling & Office Coordination

Greet and check in patients
Confirm appointments, manage reschedules, and book follow-ups
Answer phones, check messages, return calls within 1 business day
Coordinate with outside facilities for imaging or specialist referrals
Prepare exam rooms and restock supplies daily
Handle general office tasks (copying, faxing, emails, scribing for MD)

Social Media & Marketing Support

Capture and post behind-the-scenes content (Instagram, Facebook, Canva)
Support marketing campaigns and promote the practice’s voice
Encourage happy patients to leave Google/Yelp/ZocDoc reviews
Assist in writing or planning 1 patient-facing post per week

Event & Community Engagement

Help plan quarterly community events, pop-ups, or patient workshops
Coordinate event logistics: food, swag, setup
Attend and assist during events with warmth and professionalism
Identify potential referral sources and help nurture relationships

Startup & Team Contribution

Take initiative and suggest process improvements
Work well independently but know when to ask questions
Adapt quickly to change and support our growing vision

This Role is Ideal For You If You...

Love working closely with patients and want to empower them through education
Are organized, timely, and able to keep many plates spinning
Thrive in a collaborative but independent environment
Enjoy managing details and logistics—from supplies to social media posts
Understand how relationship-building and patient trust fuels growth
Are excited about women’s health and the impact of personalized care

This Role May Not Be Right If You...

Dislike working independently or making real-time decision
Prefer a slow-paced or rigid environment
Are uncomfortable with social media or creative content
Struggle with task prioritization or following through on details
Aren’t comfortable being the only staff on-site during certain hours
Don’t enjoy event planning or community engagement

Minimum Requirements

High School Diploma required; Associate’s Degree or post-secondary certificate preferred
Certified Medical Assistant (preferred but not required)
1+ year experience in a medical office or clinical setting (preferred)
Proficient in phlebotomy and collecting lab specimens (preferred)
Skilled in taking vitals and rooming patients efficiently
Experience with EMR systems
Comfortable with Instagram, Facebook; Canva a plus
Experience or strong interest in women’s health preferred

In Order To Apply: Please prepare a short statement on why you want to apply for this job and what would make you well suited for it. Then email this statement, along with a copy of your CV to: drsadaf@drsadaf.com Medical Assistant & Practice Coordinator – Femme Vie Health

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

On-the-job training

Medical Specialty:

Ob/Gyn

Schedule:

8 hour shift

Ability to Commute:

Chappaqua, NY 10514 (Required)

Ability to Relocate:

Chappaqua, NY 10514: Relocate before starting work (Preferred)

Work Location: In person

Femme Vie Health

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