At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

Join us at Roche, where your work helps empower teams, streamline operations, and support meaningful outcomes for patients. This role is essential in ensuring smooth daily operations across our Pharma and Diagnostics teams.

The Opportunity

As an Administration Specialist, you will deliver high-quality administrative, coordination, and documentation support across Chapters and functional teams. You will enable efficient business processes, ensure compliance, and keep operations running seamlessly.

What You Will Do

Provide administrative and operational support across teams, ensuring timely and high-quality execution of tasks
Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation
Manage expense submissions in Concur and ensure timely, accurate processing with no monthly backlogs
Handle document signing workflows (wet signatures, DocuSign routing) and maintain proper filing and document control
Support internal events by coordinating with vendors, event teams, and internal stakeholders
Maintain and update agreement trackers, ensuring accurate status, renewals, and alignment with COREMAP and compliance requirements
Manage administrative requests and vendor-related processes, including due diligence and speaker bureau administration

Who You Are
You’re someone who enjoys supporting teams, keeping operations running smoothly, and working in a dynamic, fast-paced environment. You are structured, detail-oriented, proactive, and able to work with multiple stakeholders at all levels.

You bring:

At least 3 years of experience in administrative, office management, or coordination roles, supporting multiple stakeholders in a fast-paced, cross-functional environment
Strong organizational and administrative skills with high attention to detail, and the ability to manage multiple priorities while maintaining accuracy and structure
Excellent interpersonal and communication skills, with the professionalism to engage effectively at all levels and maintain confidentiality while following disciplined processes and compliance requirements
Familiarity with document control, structured filing systems, compliance workflows, and good documentation practices, paired with a proactive, solution-oriented mindset and continuous-improvement approach
Proficiency in English (written and spoken), and comfort working with tools such as Google Suite, Concur, MyBuy, DocuSign, and document management systems

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.

Roche

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Administrative Specialist